TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 17, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Citrix Systems, Inc. to Furnish and Deliver Renewal of Six Hundred (600) Citrix XenApp Software Maintenance Licenses, Renewal of Twenty-Five (25) Citrix XenDesktop Software Maintenance Licenses, and Renewal of Two (2) Citrix NetScaler MPX Appliances in an amount not to exceed $64,372.50, Accounts 101-27000-612810, 612820, Requisition 1489771
Body
Dear Sir:
Authorization is requested to issue a purchase order to Citrix Systems, Inc. to furnish and deliver renewal of six hundred (600) Citrix XenApp software maintenance licenses, renewal of twenty-five (25) XenDesktop software maintenance licenses, and renewal of two (2) Citrix NetScaler MPX appliances. This purchase order expires June 30, 2019.
Citrix XenApp and XenDesktop software along with NetScaler appliances enable the District’s employees to access business applications and software both internally and remotely. The cost of this renewal has been reduced from last year due to the PC replacement of thin clients implemented in 2017 and 2018. The number of concurrent licenses of Citrix XenApp has been reduced by 25%.
Citrix Systems, Inc., the manufacturer and sole source of supply, has submitted prices for the software licensing, maintenance, and support required. Inasmuch as Citrix Systems, Inc. is the only source of supply for the software licensing, maintenance and support, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Citrix Systems, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Citrix Systems, Inc. in an amount not to exceed $64,373.50.
Funds are available in Accounts 101-27000-612810, 612820.
Requested, John Sudduth, Director of Information Technology, JS:SK:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 17, 2018