TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 17, 2018
COMMITTEE ON PROCUREMENT
Mr. David St Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Harris Corporation to Furnish Telephone Support for the TARP Radio Communication System, in an amount not to exceed $35,000.00, Accounts 101-67000, 68000, 69000-612600, Requisition 1440558
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Harris Corporation to furnish support for the TARP Radio Communication System. The purchase order will expire on December 31, 2022.
These services are to provide 24-hour, offsite, telephone support, through the vendor’s Technical Assistance Center (TAC), for technical assistance/expertise and malfunction troubleshooting of the radio communication system, and the proprietary software technology, used through the TARP collection infrastructure.
Harris Corporation, the sole source provider of the services, has submitted prices for the services required. Inasmuch as Harris Corporation is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Harris Corporation is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Harris Corporation in an amount not to exceed $35,000.00.
Funds for the 2018 expenditure, in the amount of $7,000.00, are available in Accounts 101-67000, 68000, 69000-612600. The estimated expenditures for 2019 are $7,000.00, 2020 are $7,000.00, 2021 are 7,000.00, and 2022 are $7,000.00 Funds for the 2019, 2020, 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:sk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 17, 2018