TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to decrease purchase order for Contract 16-641-11, Furnishing and Delivering Liquid Carbon Dioxide to the Stickney Water Reclamation Plant, to Air Liquide Industrial US, LP, in an amount of $27,860.24, from an amount of $892,183.93, to an amount not to exceed $864,323.69, Account 101-69000-623560, Purchase Order 3091703
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Dear Sir:
On September 15, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 16-641-11, Furnishing and Delivering Liquid Carbon Dioxide to the Stickney Water Reclamation Plant, to Air Liquide Industrial US, LP, in an amount not to exceed $1,032,000.00. The contract expires on February 3, 2020.
As of December 17, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $139,816.07 from the original amount awarded of $1,032,000.00. The current contract value is $892,183.93. The prior approved change orders reflect an approximate 13.5% decrease to the original contract value.
A decrease in the purchase order’s value is being requested because the actual expenditure for 2019 is less than originally anticipated, and to close the purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the Contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 16-641-11, in an amount of $27,860.24 (approximately 3.1% of the current contract value) from an amount of $892,183.93 to an amount not to exceed $864,323.69.
Funds will be restored to Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2020
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