TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 9, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators, estimated cost $444,000.00, Accounts 101-66000/67000/68000/69000-612600/623070/623270, Requisition 1507499
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators.
The purpose of this contract is to procure rebuilt and replacement Limitorque valve actuators and parts, repair services, and technical field services. Limitorque valve actuators are used for flow control throughout the District's process and collection facilities.
The estimated cost of this contract is $444,000.00. The estimated 2020 and 2021 expenditures are $222,000.00 and $222,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will not be included in this Contract because the work will be performed at the Contractor’s facility. Any on site trades work that is required will be done by the District’s trades.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The tailored utilization goals for this contract are: 10% MBE and/or WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise February 26, 2020
Bid Opening March 24, 2020
Award April 16, 2020
Completion December 31, 2021
Funds for 2020 are available in Accounts 101-66000/67000/68000/69000-612600/623070/623270. Funds for the subsequent year, 2021, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-654-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 9, 2020
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