TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A, Perkovich, Executive Director
Title
Authority to award Contract 20-987-11, Specialty Railroad Track Maintenance in the Stickney Service Area, to Track Service, Inc., in an amount not to exceed $852,931.00, Account 101-69000-612670, Requisition 1537445
Body
Dear Sir:
On May 7, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-987-11, Railroad Track Maintenance in the Stickney Service Area.
In response to a public advertisement of August 26, 2020, a bid opening was held on September 15, 2020. The bid tabulation for this contract is:
TRACK SERVICE, INC. $852,931.00
RAILWORK TRACK SERVICES $999,785.00
KIEWIT INFRASTRUCTURE COMPANY $1,328,310.00
Track Service, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $856,000.00, placing the bid of $852,931.00, approximately .36 percent below the estimate.
Track Service, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: Hoisters, Truck Drivers and Laborers. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10) people for the services.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE) and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 4 percent MBE and/or WBE, and 4 percent SBE.
Track Service, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 8 percent WBE, and the bidder offers self to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-987-11 to Track Service, Inc., in an amount not to exceed $852,931.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall commence upon approval of the Contractor’s Bond and terminate on December 31, 2023, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2020 expenditure, in the amount of $6,000.00, are available in Account 101-69000-612670. The estimated expenditures for 2021 are $250,000.00, for 2022 are $246,931.00, and for 2023 are $350,000.00. Funds for the 2021, 2022 and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2020
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