TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Aquatic Informatics USA Inc. to provide AQUARIUS Cloud Service, in an amount not to exceed $79,204.31, Account 101-16000-612820, Requisition 1550085
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Aquatic Informatics Inc. (Aquatic) to provide AQUARIUS Cloud Service for three (3) year period. This purchase order will begin on January 1, 2021 and expire on December 31, 2023.
The three-year subscription will provide the Monitoring & Research (M&R) Department access and use of the AQUARIUS Time Series Data Management System. The M&R Department uses this service, which was selected through the Request for Proposal process in 2019, to manage the Continuous Dissolved Oxygen Monitoring Program data and support the collection and management of real-time water quality information.
Aquatic, the sole-service provider of AQUARIUS Cloud Service, has submitted prices for the services required. Inasmuch as Aquatic is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Aquatic is in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provision of the MPLA.
The Affirmative Action Ordinance Appendix A and Appendix V are not included because there is no direct or indirect subcontracting opportunities.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Aquatic, in an amount not to exceed $79,204.31.
Funds for the 2021, 2022, and 2023 expenditures, in the amounts of $25,625.00, $26,393.75, and $27,185.56, respectively, are being requested in Account 101-16000-612820 and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research: EWP:RA:HZ:TM:kq
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2020