TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase orders and exercise an option to extend the agreements for one year, for Contract 20-RFP-01 State Legislative Consulting Services, with Blaida and Associates LLC, in an amount not to exceed $21,000.00, Nekritz Amdor Consulting LLC, in an amount not to exceed $21,000.00, Law Offices of Paul L. Williams & Associates, in an amount not to exceed $21,000.00, and Miguel A. Santiago Consulting, Inc., in an amount not to exceed $21,000.00, Account 101-15000-612430, Purchase Orders 3109629, 3109355, 3109244, and 3109289 respectively
Body
Dear Sir:
At the Board meeting of February 20, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into agreements with Blaida and Associates LLC, Nekritz Amdor Consulting LLC, Law Offices of Paul L. Williams & Associates, and Miguel A. Santiago Consulting, Inc. for state legislative consulting services; each contract in an amount not to exceed $21,000.00 for a one-year period.
There is no history of prior change orders.
Under the terms of the agreement, the District may exercise an option to extend the services for two (2) additional one-year periods using the same monthly fees in effect under the above purchase orders. This request represents the first extension under these terms.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase orders and exercise the option to extend the agreements for the first one-year period from January 1, 2021 to December 31, 2021, for Contract 20-RFP-01 with Blaida and Associates LLC, Nekritz Amdor Consulting LLC, Law Offices of Paul L. Williams & Associates, and Miguel A. Santiago Consulting, Inc. in an amount of $84,000.00 (100.0% of the current contract value), from an amount of $84,000.00, to an amount not to exceed $168,000.00.
Funds for the 2021 expenditure in Account 101-15000-612430 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, William S. Sheriff, Acting Administrative Services Officer, SAR:JRM:CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2020