TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 20-640-11, Furnishing and Delivering Sodium Bisulfite, Groups A and B to PVS Technologies, Inc., in an amount not to exceed $1,113,101.00, Accounts 101-67000, 68000-623560, Requisitions 1528463, 1528872, 1532426 and 1533914 (As Revised)
Body
Dear Sir:
On May 6, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-640-11, Furnishing and Delivering Sodium Bisulfite, Groups A and B.
In response to a public advertisement of September 23, 2020, a bid opening was held on October 13, 2020. The bid tabulation for this contract is:
GROUP A: CALUMET SERVICE AREA
PVS TECHNOLOGIES, INC. $836,295.00
SOUTHERN ICONICS INC. $983,505.00
GROUP B: NORTH SERVICE AREA
PVS TECHNOLOGIES, INC. $175,303.00
SOUTHERN ICONICS INC. $181,287.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $947,200.00 for Group A and $165,901.00 for Group B.
PVS Technologies, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The total estimated cost of this contract is $1,113,101.00, placing their bid of $1,011,598.00 approximately 9.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The contractor shall commence delivery five days after the mailing date of the purchase order and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 20-640-11, Groups A and B to PVS Technologies, Inc., in an amount not to exceed $1,113,101.00
The estimated expenditures for 2021 are $476,400.00, and for 2022 are $470,800.00. Funds for 2021 and 2022 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2020 expenditures for Group B, in the amount of $7,002.00, are available in Account 101-67000-623560. The estimated expenditures for 2021 are $79,699.00, and for 2022 are $79,200.00. Funds for 2021 and 2022 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2020