TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 20-671-11, Services to Perform a Certified Rebuild of One Wheel Loader, to Altorfer Industries, Inc., in an amount not to exceed $428,724.36, Account 101-66000-612760, Requisition 1544182 (Deferred from the November 5, 2020 Board Meeting)
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Dear Sir:
On July 16, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-671-11, Services to Perform a Certified Rebuild of One Wheel Loader.
In response to a public advertisement of September 9, 2020, a bid opening was held on September 22, 2020. The bid tabulation for this contract is:
ALTORFER INDUSTRIES, INC. $428,724.36
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A plan holders’ survey revealed the following reason for not bidding: could not provide the services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Altorfer Industries, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $450,000.00, placing the bid of $428,724.36 approximately 4.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the rebuild work will be performed off site at the Contractor’s facility.
The Affirmative Action Ordinance Revised Appendix D and Appendix V were not included in this contract because of the limited availability of MBE/WBE/VBE/SBE participants and the specialization of the project.
The contract will require approximately two to three (2-3) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-671-11 to Altorfer Industries, Inc., in an amount not to exceed $428,724.36, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall be completed within ninety calendar days after approval of the Contractor’s bond.
Funds for the expenditures, in the amount of $428,724.36, are available in Account 101-66000-612760.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2020
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