TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-609-11 Furnishing and Delivering Unleaded Gasoline and Diesel Fuel to Fulton County, Illinois, estimated cost $38,000.00, Account 101-69000-623820, Requisition 1543124
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-609-11 Furnishing and Delivering Unleaded Gasoline and Diesel Fuel to Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure unleaded gasoline and diesel fuel at the Prairie Plan Site.
The estimated cost for this contract is $38,000.00. The estimated 2021 and 2022 expenditures are $19,000.00 and $19,000.00.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract for fuel.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise January 6, 2021
Bid Opening January 26, 2021
Award February 18, 2021
Completion December 31, 2022
Funds are being requested in 2021 and 2022, in Account 101-69000-623820, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-609-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2020