TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 19, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Authority to advertise Contract 21-304-11 Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period, estimated cost $135,000.00, Account 101-25000-612780, Requisition 1551979
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Dear Sir:
Contract documents and specifications have been prepared for Contract 21-304-11, the Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period beginning January 2021.
The District has approximately 2,000 fire extinguishers located throughout District facilities. This contract will provide for the required annual inspection, emergency recharge, and repair of these extinguishers.
The estimated cost for this contract is $135,000.00. The estimated 2021, 2022, and 2023 expenditures are $45,000.00 per year.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Appendix A and Appendix V is not applicable to this contract because the requested services do not provide practical or cost-effective opportunities for direct or indirect subcontracting, and there is an insufficient number of minority, women and small business enterprises available to bid on these services.
The tentative schedule for this contract is as follows:
Advertise November 25, 2020
Bid Opening December 15, 2020
Award January 7, 2021
Completion December 31, 2023
Funds for fiscal years 2021, 2022 and 2023 will be available in Account 101-25000-612780 contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-304-11.
Requested, Beverly Sanders, Director of Human Resources, BKS:EK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 19, 2020.
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