TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, Groups A, B, C, and D to American Welding & Gas, Inc., in amounts not to exceed $58,659.78, Account 101-20000-623840
Body
Dear Sir:
On September 3, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, beginning approximately January 1, 2021 and ending December 31, 2021.
In response to a public advertisement of October 7, 2020, a bid opening was held on October 27, 2020.
The bid tabulation for this contract is:
GROUP A: LAB GASES
AMERICAN WELDING & GAS, INC. $9,285.00
MATHESON TRI-GAS, INC. $11,698.37
GROUP B: INDUSTRIAL GASES
AMERICAN WELDING & GAS, INC. $2,895.20
MATHESON TRI-GAS, INC. $3,496.47
GROUP C: LAB GASES (DEWARS)
AMERICAN WELDING & GAS, INC. $45,709.58
MATHESON TRI-GAS, INC. $49,875.97
GROUP D: PROPANE GASES
AMERICAN WELDING & GAS, INC. $770.00
MATHESON TRI-GAS, INC. $1,305.10
American Welding & Gas, Inc., the lowest responsible bidder for Groups A, B, C, and D is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, C, and D of this contract was $71,000.00, placing the bid of $58,659.78 approximately 17.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-002-11, Groups A, B, C, and D to American Welding & Gas, Inc., in an amount not to exceed $58,659.78.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are being requested in 2021, in the amount of $58,659.78, in Account 101-20000-623840. Funds for the 2021 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2020
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