TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, to Fisher Scientific, L.L.C., in an amount not to exceed $82,273.02, Account 101-20000-623570
Body
Dear Sir:
On September 3, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, beginning approximately January 1, 2021 and ending December 31, 2021.
In response to a public advertisement of October 7, 2020, a bid opening was held on October 27, 2020. The bid tabulation for this contract is:
STAUFFER MANUFACTURING COMPANY
D/B/A STAUFFER GLOVE & SAFETY $178.20
FISHER SCIENTIFIC COMPANY, L.L.C. $82,273.02
U.S. COMPLIANCE CENTERS, INC. $109,851.10
The bid received from Stauffer Manufacturing Company d/b/a/ Stauffer Glove & Safety, failed to bid all items as required in accordance with the contract documents. Therefore, the bid is considered non-responsive and rejected for failing to comply with the contract documents and in the public’s best interest. The Director of Procurement and Materials Management has informed Stauffer Manufacturing Company d/b/a/ Stauffer Glove & Safety of this action.
Fisher Scientific Company, L.L.C., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $80,000.00, placing their bid of $82,273.02 approximately 2.8 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-003-11, to Fisher Scientific Company, L.L.C., in an amount not to exceed $82,273.02.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are being requested in 2021, in Account 101-20000-623570, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2020
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