TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Early Morning Software, Inc. for EMS PRISM Compliance Software License Renewal and Stage Infrastructure, in an amount not to exceed $45,442.50, Account 101-27000-612820, Requisition 1552171
Body
Dear Sir:
Authorization is requested to issue a purchase order to Early Morning Software, Inc. for EMS PRISM Compliance Software License Renewal and Stage Infrastructure for a one-year period. The term of coverage is from January 1, 2021 through December 31, 2021.
The Diversity Section uses EMS PRISM to collect, store, and manage the District’s expenditures with traditional and diverse (M/WBE) suppliers. The PRISM stage infrastructure provides a two-tier environment for EMS PRISM software to separate the production environment from the quality assurance environment used for data load, testing and training.
Early Morning Software, Inc., the manufacturer and sole source of supply, has submitted prices for the on-line subscription license renewal and stage infrastructure required. Inasmuch as Early Morning Software, Inc. is the only source of supply for the on-line subscription license renewal and stage infrastructure, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Early Morning Software, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Early Morning Software, Inc. in an amount not to exceed $45,442.50.
Funds are being requested in 2021, in Account 101-27000-612820 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John Sudduth, Director of Information Technology, JHS:SK:BVS:vn
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2020