TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 20-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant to Mays Chemical Company, Inc., in an amount not to exceed $270,000.00, Account 101-66000-623560, Requisition 1531758
Body
Dear Sir:
On February 6, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-709-11 Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant.
In response to a public advertisement of October 14, 2020, a bid opening was held on November 10, 2020. The bid tabulation for this contract is:
MAYS CHEMICAL COMPANY, INC. $156,974.95
ALEXANDER CHEMICAL CORPORATION $162,255.00
EVOQUA WATER TECHNOLOGIES LLC $182,465.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $270,000.00.
Mays Chemical Company, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $270,000.00, placing the bid of $156,974.95 approximately 42 percent below the estimate.
The Multi-Project Labor Agreement was not included in the contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The Contract shall begin upon approval of the Contractor's bond, and terminate December 31, 2022, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 20-709-11 to Mays Chemical Company, Inc., in an amount not to exceed $270,000.00.
Funds are being requested in 2021, in the amount of $105,000.00, in Account 101-66000-623560. The estimated expenditure for 2022 is $165,000.00. Funds for the 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2020