TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 3, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to GIC 101 Erie LLC, for maintenance and operation of the common areas of the 101/111 East Erie Street Buildings for the period of January 1, 2021 through December 31, 2022, in an amount not to exceed $150,000.00, Account 101-15000-612390, Requisition 1552764
Body
Dear Sir:
Authorization is requested to issue a purchase order to GIC 101 Erie LLC, for maintenance and operation of the common areas of the 101/111 East Erie Street Buildings for the years 2021 and 2022. This purchase order begins on January 1, 2021 and will expire on December 31, 2022.
The deed authorization for this property, as approved by the Board on May 3, 1984, requires the owner of Air Lot B, GIC 101 Erie LLC, to maintain and operate the common areas of the 101/111 East Erie Street Buildings. The District’s share of the total common building expenses for services such as snow and ice removal, window cleaning, truck dock and stairwell maintenance, scavenger service, utilities, pest control, and landscaping is 29.65%. The District’s share of the total common building expenses for the total parking area is 41.20%. The agreement with GIC 101 Erie LLC requires a prorated payment by the District for maintenance and operation of these common areas.
Inasmuch as GIC 101 Erie LLC is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
GIC 101 Erie LLC is registered and is in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to GIC 101 Erie LLC, in an amount not to exceed $150,000.00.
Funds are being requested in 2021 and 2022, in Account 101-15000-612390, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, William S. Sheriff, Acting Administrative Services Officer, SAR:JRM:CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 3, 2020