TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 6, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 22-108-11, Preventive Maintenance for Aries Water Systems, estimated cost $12,000.00, Account 101-16000-612970, Requisition 1572766
Body
Dear Sir:
Contract documents and specifications have been prepared to provide preventive maintenance for Aries water systems. This contract will begin approximately February 17, 2022, and ends December 31, 2022.
The purpose of this contract is to obtain preventive maintenance for seven Aries water systems in the Monitoring and Research Department’s Analytical Laboratories Division. These systems provide final cleaning of the water quality to produce Type I Reagent Grade water that is required to prepare analytical standards, reagents, Quality Control samples and prepare environmental samples for analysis. These units must be maintained on regular basis and have the cartridges replaced to operate acceptably.
The estimated cost for this contract is $12,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise January 12, 2022
Bid Opening January 25, 2022
Award February 17, 2022
Completion December 31, 2022
Funds are being requested in 2022, in Account 101-16000-612970, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 22-108-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:AS:JC:ca
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 6, 2022