TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 6, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Austin Voice Newspaper, in an amount of $5,578.00, from an amount of $9,900.00, to an amount not to exceed $15,478.00, Account 101-20000-612360, Purchase Order 8009974
Body
Dear Sir:
On June 18, 2021, a purchase order was issued to the Austin Voice Newspaper to publish legal notices, contracts, and personnel exam notification advertisements in a newspaper intended for the African American market, in an amount not to exceed $9,900.00. The purchase order expires on December 31, 2021.
As of December 20, 2021, the attached list of change orders has been approved.
Original Purchase Order Amount $9,900.00
Date of Board Approval N/A
Cumulative Change Orders (as of 12/20/2021) $0.00
% Change of Original Purchase Order Value 0.0%
Current Purchase Order Value $9,900.00
Requested Increase $5,578.00
New Purchase Order Value $15,578.00
% Change of Current Purchase Order Value 56.3%
% Change of Original Purchase Order Value 56.3%
An increase in the purchase order value is being requested to pay for advertisements placed for various legal notices, contracts, and personnel exam notifications since the issuance of the original purchase order.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $5,578.00 (approximately 56.3% of the current purchase order value) from an amount of $9,900.00 to an amount not to exceed $15,478.00.
Funds are available in Account 101-20000-612360.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 6, 2022
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