TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 20, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 21-901-21, Rehabilitate One Electric Motor at the Stickney Water Reclamation Plant to Louis Allis, LLC, in an amount of $131,295.24 from an amount of $304,630.00 to an amount not to exceed $435,925.24, Account 201-50000-645750, Purchase Order 5001827
Body
Dear Sir:
On July 15, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-901-21, Rehabilitate One Electric Motor at the Stickney Water Reclamation Plant to Louis Allis, LLC, in an amount of $304,630.00.
This contract has no prior change orders.
Original contract Amount $304,630.00
Date of Board Approval 7/15/2021
Cumulative Change Order (12/3/2020) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $304,630.00
Requested Increase or Decrease $131,295.24
New Contract Value $435,925.24
% Change of Current Contract Value 43.1%
% Change of Original Contract Value 43.1%
The increase is necessary to complete the motor rehabilitation. The initial estimate was based on experience with similar motors, but the extent of the problems could not be fully determined until the motor was removed and shipped to the contractor for further inspection and testing. The change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because of the limited availability of MBE/WBE/VBE/SBE participants and the specialization of the project.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-901-21 in an amount of $131,295.24 (43.1% of the current contract value), from an amount of $304,630.00 to an amount not to exceed $435,925.24.
Funds are available in Account 201-50000-645750.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 20, 2022