TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 20, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend agreement with SimplexGrinnell L.P., aka Johnson Controls Fire Protection L.P., to Provide Maintenance and Repair Services for Fire Alarm Systems at the Stickney, Kirie, Hanover Park, O’Brien, and Egan Water Reclamation Plants, in an amount of $20,096.68 from an amount of $796,325.89 to an amount not to exceed $816,422.57 Accounts 101-67000/69000-612780, Purchase Orders 3092013 and 3092014
Body
Dear Sir:
On November 3, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to and enter into an agreement with Johnson Controls Fire Protection L.P., to Provide Maintenance and Repair Services for Fire Alarm Systems at the Stickney, Kirie, Hanover Park, O’Brien, and Egan Water Reclamation Plants, in an amount of $807,335.00.
As of January 6, 2022, the attached list of change orders has been approved.
Original contract Amount $807,335.00
Date of Board Approval 11/03/2016
Cumulative Change Order (01/06/2022) -$11,009.11
% Change of Original Contract Value -1.4%
Current Contract Value $796,325.89
Requested Increase or Decrease $20,096.68
New Contract Value $816,422.57
% Change of Current Contract Value 2.5%
% Change of Original Contract Value 1.1%
The increase will be used to maintain fire detection systems until April 30, 2022, when the agreement terminates. The purchase order covers multiple plants with a variety of equipment that require maintenance or replacement over the course of the purchase order. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
Johnson Controls Fire Protection L.P., is the sole source provider of the parts and services. Therefore, the Affirmative Action Ordinance, Revised Appendix D and Appendix V is not included in this agreement.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $20,096.68 (2.5% of the current Contract value), from an amount of $796,325.89 to an amount not to exceed $816,422.57.
Funds are available in Accounts 101-67000/69000-612780.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 20, 2022
Attachment