TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to West Side Tractor Sales Co., to Furnish and Deliver one (1) 2022 John Deere 744L 4WD Loader under Sourcewell (formerly NJPA) Purchasing Contract No. 032119-JDC, in an amount not to exceed $350,000.00, Account 101-69000-634760, Requisition 1576596
Body
Dear Sir:
Authorization is requested to issue a purchase order to West Side Tractor Sales Co., to furnish and deliver one (1) 2022 John Deere 744L 4WD loader to LASMA. The vehicle will be delivered by December 31, 2022.
Sourcewell currently has a competitively bid contract with John Deere Construction Retail Sales (032119-JDC), for heavy construction equipment and related accessories. West Side Tractor Sales Co., is a distributor for John Deere Construction Retail Sales. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 032119-JDC began on May 13, 2019 and expires on May 13, 2023.
This order consists of the procurement of one (1) 2022 John Deere 744L 4WD loader with JD Powertech engine. The loader will be used by District staff for hauling and moving activities at LASMA. This vehicle is assembled by union labor in the U.S.A.
West Side Tractor Sales Co. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D are not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicle and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to West Side Tractor Sales Co., in an amount not to exceed $350,000.00.
Funds are available in Accounts 101-69000-634760.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 3, 2022