TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-107-21, Installation of a New Air Diffuser System in the North Aeration Basin and Associated Work at the Egan Water Reclamation Plant (EWRP) to Independent Mechanical Industries, Inc., in an amount not to exceed $2,390,000.00, Account 201-50000-645650, Requisition 1578162
Body
Dear Sir:
On April 21, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-107-21, Installation of a New Air Diffuser System in the North Aeration Basin and Associated Work at the Egan Water Reclamation Plant (EWRP).
In response to a public advertisement of May 11, 2022, a bid opening was held on June 21, 2022. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $2,390,000.00
IHC CONSTRUCTION COMPANIES, L.L.C. $2,942,000.00
JOSEPH J. HENDERSON & SON, INC. $3,370,000.00
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $3,024,000.00, placing their bid of $2,390,000.00 approximately 21 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20 percent Minority Business Enterprise (MBE), 10 percent Women Business Enterprise (WBE), 10 percent Small Business Enterprise (SBE) and 3 percent Veteran-owned Business Enterprise (VBE).
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 11 percent WBE and the bidder offers MBE and WBE credits to satisfy SBE participation. The bidder provided 3 percent participation for VBE.
Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades to be utilized on this contract are: Electricians, Iron Workers, Machinists, Millwrights, Laborers, Carpenters, Cement Masons, Hoisters, and Truck Drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contractor shall commence work upon approval of the contractor’s bond and complete all work within four hundred eighty (480) calendar days.
The contract will require approximately twenty-five (25) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-107-21 to Independent Mechanical Industries, Inc., in an amount not to exceed $2,390,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2022 budget in the amount of $800,000.00 are available in account 201-50000-645650. The estimated expenditure for 2023 is $1,590,000.00 and is contingent on the Board of Commissioners approval of the Districts’ budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022
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