TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to provide services for a Secure Upgrade to the DCS at the Calumet Water Reclamation Plant, in an amount not to exceed $441,546.00, Account 101-68000-612650, Requisition 1578711
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to provide services to upgrade the EcoStruxure Foxboro DCS equipment and software that is in place at the Calumet Water Reclamation Plant. A secure upgrade to the DCS necessary to upgrade the EcoStruxure Foxboro DCS equipment and software and provide additional equipment related to the auxiliary control network, servers and workstations, and cabinets. All products and services will be delivered, and completed, by December 31, 2023.
Schneider Electric Systems USA, Inc., the sole source provider of the proprietary hardware, software, and services required for the project, has submitted prices for the products and services required. Inasmuch as Schneider Electric Systems USA, Inc., is the only source of the products and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Schneider Electric Systems USA, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable is not applicable due to the specialized nature of the services involved.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because Schneider Electric Systems USA, Inc. is the sole provider of these products and services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., in an amount not to exceed $441,546.00.
Funds for the 2022 expenditures in the amount of $264,928.00 are available in Account 101-68000-612650. The estimated expenditures for 2023 are $176,618.00. Funds for the 2023 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022