TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to provide services for the Modernization of Outlying Control Stations at the Calumet Water Reclamation Plant, in an amount not to exceed $288,400.00, Account 101-68000-612600, Requisition 1578791
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., to provide services for the modernization of outlying control stations at the Calumet Water Reclamation Plant. The modernization of the outlying control stations is necessary to replace the existing Foxboro remote controllers that are obsolete and provide new hardware installation and interface with the existing Foxboro communications infrastructure. All products and services will be delivered and completed by December 31, 2023.
Schneider Electric Systems USA, Inc., the sole source provider of the proprietary hardware, software, and services required for the project, has submitted prices for the products and services required. Inasmuch as Schneider Electric Systems USA, Inc., is the only source of the products and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Schneider Electric Systems USA, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services involved.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because Schneider Electric Systems USA, Inc. is the sole provider of these products and services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., in an amount not to exceed $288,400.00.
Funds for the 2022 estimated expenditures in the amount of $173,040.00 are available in Account 101-68000-612600. The 2023 estimated expenditures are $115,360.00. Funds for the 2023 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022