TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Biotage, LLC to furnish, deliver, and install a Biotage Horizon oil and grease extractor and peripheral equipment in an amount not to exceed $44,904.00, Account 101-16000-634970, Requisition 1582510
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Biotage, LLC (Biotage) to furnish, deliver, and install a Biotage Horizon oil and grease extractor and peripheral equipment in the Industrial Waste Analytical Laboratory located at the Stickney WRP. This purchase order will expire on December 31, 2022.
The Biotage Horizon 3100 oil and grease extractor unit will work in conjunction with the current extractor units to decrease down time due to maintenance and instrument issues. The extractor units assist in analyzing the Industrial Waste Division’s samples for User Charge and other compliance programs. The Biotage Horizon 3100 oil and grease extractor is used to analyze n-hexane extractable material (also known as Fats, Oils and Grease (FOG)) in wastewater and industrial waste samples. The FOG is a conventional pollutant under the Clean Water Act and codified at 40 CFR 401.16. In wastewater treatment plants, FOG is used to indicate pollution and to help ensure reliable wastewater treatment plant operations. The Biotage Horizon 3100 oil and grease extractor is required to perform FOG analyses and will ease the strain on the current extractor units’ sample load.
Biotage, the sole provider of the Biotage Horizon 3100 oil and grease extractor and peripheral equipment, has submitted pricing for the goods required. Inasmuch as Biotage is the only source of supply for the goods required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Biotage is not registered to transact business in the State of Illinois but has submitted a certificate of good standing from the State of North Carolina. The Director of Monitoring and Research has given approval to move forward with this vendor.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provision of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included because Biotage is the sole provider of the equipment.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Biotage in an amount not to exceed $44,904.00.
Funds are available in Account 101-16000-634970.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:TP:ca
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022