TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 22-030-11 Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One-Year Period, estimated cost $281,000.00, Account 101-20000-623860
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver miscellaneous lubricants to various locations for a one-year period, beginning approximately November 1, 2022 and ending October 31, 2023.
The purpose of this contract is to furnish and deliver miscellaneous lubricants, such as motor oil and turbine oil, to the District’s storerooms to maintain sufficient inventory levels, that are required for the day-to-day operational needs of the District.
The estimated cost for this contract is:
Item 1: OIL,DIESEL ENGINE,55GL $3,000.00
Item 2: OIL,MOTOR,SAE 10W30,SDC#116,55GL $5,000.00
Item 3: OIL,ENGINE,CONV.,15W40,API CK-4/SN,55G $7,000.00
Item 4: OIL,HYDRAULIC,ISO 68,55GL $4,000.00
Item 5: OIL,LUBE,CHEVRON GST ISO#46,55GL $10,000.00
Item 6: FLUID,HYDRAULIC,SDC#7,55GL $19,000.00
Item 7: OIL,SYNTHETIC,MOBIL SHC#634,55GL $25,000.00
Item 8: OIL,TURBINE,ISO 150,SDC#5,55GL $5,000.00
Item 9: OIL,TURBINE,ISO 220,SDC #6,55GL $20,000.00
Item 10: OIL,MOTOR,HVY DUTY,SAE 10W,SDC #27,55GL $6,000.00
Item 11: OIL,MOTOR,HVY DUTY,SAE 30,SDC #29,55GL $2,000.00
Item 12: OIL,CYLINDER,SDC #39,ISO GRADE 680,55GL $2,000.00
Item 13: OIL,GEAR,ISO 220,SDC #40,55GL $6,000.00
Item 14: OIL,COMPOUND,EP 68,SDC #107,55GL $10,000.00
Item 15: TRANSMISSION FLUID,SDC#114,DEXTRON3,55GL $1,000.00
Item 16: OIL,CIRCULATING,ISO 32,SDC #118,55GL $32,000.00
Item 17: OIL,GEAR,HVY DUTY,ISO 150,EP #150,55GL $2,000.00
Item 18: OIL, HYDRAULIC, ISO 46, ANTI-WEAR, 55GL $53,000.00
Item 19: OIL,GEAR,ISO 220,MOBIL #600XP220,55GAL $22,000.00
Item 20: LUBE,SYNTHETIC,GEAR,MOBIL #SHC626,55GAL $19,000.00
Item 21: LUBRICANT,SYNTHETIC,CHEVRON #680,55GAL $5,000.00
Item 22: LUBRICANT,SYNTHETIC,MOBIL GLYGOYLE #460 $17,000.00
Item 23: OIL,SYNTHETIC,GEAR,MOBIL SHC 220,55 GAL $6,000.00
$281,000.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise August 24, 2022
Bid Opening September 13, 2022
Award October 20, 2022
Completion October 31, 2023
Funds are available in Account 101-20000-623860.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 22-030-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:SK
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022