TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-611-11, Repair and Alterations to Various Water Reclamation Facilities, Groups A, B, and C to Independent Mechanical Industries, Inc., in an amount not to exceed $12,295,400.00, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1578486, 1578583, and 1578673
Body
Dear Sir:
On May 19, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-611-11 Repair and Alterations to Various Water Reclamation Facilities.
In response to a public advertisement of June 1, 2022, a bid opening was held on June 28, 2022. The bid tabulation for this contract is:
GROUP A
INDEPENDENT MECHANICAL INDUSTRIES, INC. $7,345,178.00
GROUP B
INDEPENDENT MECHANICAL INDUSTRIES, INC. $3,143,975.00
GROUP C
INDEPENDENT MECHANICAL INDUSTRIES, INC. $2,195,160.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: Scope of work was outside their area of service. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $12,295,400.00 for Groups A, B, and C.
Independent Mechanical Industries, Inc., the sole bidder for Groups A, B, and C is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $12,295,400.00, placing their bid of $12,684,313.00 approximately 3.1 percent above the estimate.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20 percent Minority Business Enterprise (MBE), 10 percent Women Based Enterprise (WBE), 10 percent Small Business Enterprise (SBE) and 3 percent Veteran-owned Business Enterprise (VBE).
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D for Group A as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE) and Veteran-owned Business Enterprise (VBE) utilization goals for this contract are 20.4 percent MBE, 21 percent WBE, the bidder offers MBE and WBE participation to satisfy the SBE, and 3 percent VBE.
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D for Group B as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE) and Veteran-owned Business Enterprise utilization goals for this contract are 25.1 percent MBE, 24.6 percent WBE, the bidder offers MBE and WBE participation to satisfy the SBE, and 3 percent VBE
Independent Mechanical Industries, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D for Group C as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Small Business Enterprise (SBE) and Veteran-owned Business Enterprise (VBE) utilization goals for this contract are 35.2 percent MBE, 31.6 percent WBE, the bidder offers MBE and WBE participation to satisfy the SBE, and 3 percent VBE.
Independent Mechanical Industries, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: boilermakers, bricklayers, carpenters, electricians, instrument mechanics, hoisting engineers, machinists, painters, pipefitters, pipe coverers, plumbers, sheet metal workers, structural ironworkers, architectural ironworkers, laborers, truck drivers, and operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-611-11, to Independent Mechanical Industries, Inc., in an amount not to exceed $12,295,400.00 for Groups A, B, and C, subject to the contractor’s furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence five days after approval of the contractor’s bond and terminate twenty-four months thereafter or upon expenditures of available funds, whichever occurs sooner.
This contract will employ approximately 107,820 labor hours of various skilled and unskilled trades on an as needed basis.
Funds for the 2022 expenditures, in the amount of $1,443,068.00, are available in Accounts 101-67000, 68000, 69000-612600, 612650. The estimated expenditure for 2023 is $6,148,900.00 and for 2024 is $4,703,432.00. Funds for 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022
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