TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-673-11, Heavy Equipment Maintenance at Various Locations, estimated cost $699,000.00, Accounts 101-68000/69000-612760, Requisitions 1582069 and 1580713
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 23-673-11, Heavy Equipment Maintenance at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain repair services for heavy equipment from qualified mechanics, including necessary tools, materials, equipment, and parts. There will be two groups: Group A for LASMA and the Stickney Water Reclamation Plant, and Group B for CALSMA and the Calumet Water Reclamation Plant. Separate contracts could be awarded for each group.
The estimated cost for this contract is not to exceed $699,000.00. The estimated 2023 and 2024 expenditures are $374,000.00 and $325,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D, and the Appendix V, will not be included in this contract because there are no MBE/WBE participants who can provide the repair and maintenance services specified under this contract.
The tentative schedule for this contract is as follows:
Advertise October 5, 2022
Bid Opening October 25, 2022
Award November 17 2022
Completion December 31, 2024
Funds are being requested for 2023, in Accounts 101-68000/69000-612760, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year, 2024, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-673-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022
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