TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 11, 2022
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to amend the Intergovernmental Agreement with the City of Burbank for the construction, operation, and maintenance of the City Hall Parking Lot Paving Improvement in Burbank, SSA (21-IGA-03) and increase the purchase order in an amount of $99,000.00, from an amount of $122,000.00, to an amount not to exceed $221,000.00, Account 501-50000-612400, Purchase Order 3115720
Body
Dear Sir:
Authorization is requested to amend the Intergovernmental Agreement (IGA) with the City of Burbank for the construction, operation, and maintenance of the City Hall Parking Lot Paving Improvement in Burbank, SSA (Project), and increase the purchase order in an amount of $99,000.00. Under this Project, the City proposed to remove an existing asphalt parking lot at its city hall and construct a new permeable pavement parking lot. The project is expected to mitigate local flooding in the area by reducing runoff into the local sewer system.
On June 3, 2021, the Board of Commissioners authorized the District to enter into an IGA with and make payment to the City of Burbank for the construction, operation, and maintenance of the City Hall Parking Lot Paving Improvements, under the District’s Green Infrastructure program, in an amount not to exceed $122,000.00. The IGA between the District and City was fully executed on July 6, 2021.
Since that time, the District has been working with the City of Burbank (City) to finalize the design of the Project, and recently, the City’s bid process resulted in a low bid 64 percent higher than the City’s engineering estimate of $200,000.00 at a cost of $368,465.00. An amendment to the existing maximum reimbursement amount in the subject IGA is required for the City to construct the project. The proposed revision would be to increase the maximum reimbursement amount by the District from $122,000.00 to $221,000.00; however, the District’s contribution of 60 percent of the total construction cost would remain. The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises (SBE), and 3 percent for Veteran-owned Business Enterprises (VBE). The City has confirmed it is committed to constructing the project in 2022 if the IGA can be amended.
Based on the foregoing, it is recommended that the District be authorized to increase the purchase order for the Project and amend the IGA with the City of Burbank for the construction, operation, and maintenance of the captioned project. It is requested that the Board of Commissioners authorize and direct the Chairman of the Committee on Finance and Clerk to execute the amendment to the IGA after it is approved by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022