TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 22-633-11, Furnish and Deliver Polymer to Polydyne, Inc., in an amount not to exceed $11,319,523.20, Accounts 101-67000, 69000-623560, Requisitions 1581510 and 1581522
Body
Dear Sir:
On May 19, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-633-11, Furnish and Deliver Polymer.
In response to a public advertisement of July 27, 2022, a bid opening was held on August 16, 2022. The bid tabulation for this contract is:
GROUP 1: CE 2200 EMULSION POLYMER
NO BIDS RECEIVED
GROUP 2: CE 1520 MANNICH POLYMER
POLYDYNE, INC. $ 11,319,523.20
Polydyne, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $11,357,450.00, placing their bid of $11,319,523.20 approximately equal to the estimate.
The bidder had the option to bid only on Group 1 or Group 2 to provide the polymer for this contract.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The contractor shall commence delivery five days after the issuance of the purchase order and terminate on December 31, 2023.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 22-633-11, to Polydyne, Inc., in an amount not to exceed $11,319,523.20.
The bid deposit in the amount of $225,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2022 expenditure in the amount of $2,010,000.00 are available in Account 101-67000,69000-623560. The estimated expenditure for 2023 is $9,309,523.20. Funds for 2023 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2022