TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Trojan Technologies Corp., to Furnish and Deliver Ultraviolet Disinfection System Parts and Related Accessories, to Various Locations for a Three-Year Period, in a total amount not to exceed $1,200,000.00, Accounts 101-67000, 68000, 69000-623070, 623090, 623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Trojan Technologies Corp., to provide ultraviolet disinfection system parts and related accessories, on an as needed basis, through September 30, 2025.
Trojan Technologies Corp., the sole source distributor of the ultraviolet disinfection system parts and related accessories, has submitted prices for the parts and related accessories required. Purchase orders will be issued as needed based on the prices received from Trojan Technologies Corp. Inasmuch as Trojan Technologies Corp. is the only source of supply for the parts and related accessories required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The parts and related accessories are needed by the trades to perform their work.
Trojan Technologies Corp. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because these are furnish and deliver contract for parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Trojan Technologies Corp. in an amount not to exceed $1,200,000.00. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Trojan Technologies Corp.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000, 68000, 69000-623070, 623090, 623270. The estimated expenditures for the period of 10/1/2022 through 9/30/2023 are $400,000.00, 10/1/2023 through 9/30/2024 are $400,000.00, and 10/1/2024 through 9/30/2025 are $400,000.00. Funds for the years 2023, 2024, and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:JK
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2022