TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 22-483-11 Provide Co-location Services for District Infrastructure, estimated cost $300,000.00, Account 101-27000-612330, Requisition 1585231
Body
Dear Sir:
Contract documents and specifications have been prepared to provide co-location services for District infrastructure. This contract begins on December 27, 2022 and ends December 26, 2025.
The purpose of this contract is to: 1) provide co-location services for various components of the District’s computing environment for 36 months with two 12-month extensions; and 2) the relocation of the equipment from the current co-location facility (storage racks, servers, and network hardware) to the new co-location facility. This will enable the Information Technology Department to reliably maintain and manage the District’s core infrastructure environment.
The estimated cost for this contract is $300,000.00. The estimated 2023, 2024, and 2025 expenditures are $100,000.00, $100,000.00, and $100,000.00 respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provision of the MPLA.
Due to the scope of work to be performed, the Affirmative Action Appendix A and Appendix V will not be included.
The tentative schedule for this contract is as follows:
Advertise October 5, 2022
Bid Opening November 8, 2022
Award December 15, 2023
Completion December 26, 2025
Funds are being requested in 2023, 2024, and 2025, in Account 101-27000-612330, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 22-483-11.
Requested, John Sudduth, Director of Information Technology, JS:SK:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2022
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