TRANSMITTAL LETTER FOR BOARD MEETING SEPTEMBER 15, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-102-11, Collection, Shipment, and Analysis of Water Samples from the Thornton Composite Reservoir, McCook Reservoir Site and Monitoring Wells, estimated cost $190,000.00, Account 101-16000-612490, Requisition 1586803 (As Revised)
Body
Dear Sir:
Contract documents and specifications have been prepared to advertise Contract 23-102-11 for the collection, shipment, and analysis of water samples from the Thornton Composite Reservoir (TCR), McCook Reservoir and monitoring wells. This contract begins approximately January 1, 2023 and ends December 31, 2024.
The purpose of this contract is to obtain services for sampling with specialized equipment for multi-level TCR wells and analysis of water collected at the TCR and monitoring wells, and analysis of samples taken at the monitoring wells for the McCook Reservoir to meet the regulatory monitoring requirements of TCR and McCook Reservoir operations.
Contractual sampling services are needed to ensure that time-sensitive monitoring is completed during the period that water elevation in the TCR is higher than the critical level of -280 feet Chicago City Datum. Contractual analytical services are needed for required analytes that the Metropolitan Water Reclamation District of Greater Chicago’s (District) Analytical Laboratories Division is not equipped to handle.
Analytical data generated for these samples shall be submitted to the regulatory agencies in permit-required monitoring reports. The monitoring results will verify compliance with the regulatory requirements to protect the groundwater. This is a District mission-critical activity.
The estimated cost for this contract is $190,000.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Appendix A will be included in this contract. The type of work to be performed under this contract is within the professional services category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The MBE, WBE and SBE utilization goals for this contract are: 20 percent MBE and/or WBE, and 10 percent SBE.
The tentative schedule for this contract is as follows:
Advertise October 12, 2022
Bid Opening November 8, 2022
Award December 1, 2022
Completion December 31, 2024
The estimated expenditure for this contract is $190,000.00. The estimated expenditures for 2023 and 2024 are $95,000.00, and $95,000.00, respectively, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-102-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:HZ:RA:ae
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2022
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