TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase orders for Contract 19-602-11, Furnish and Deliver Recertified Safety Relief Valves to various locations, to Allied Valve, Inc., in an amount of $34,896.91, from an amount of $124,691.98, to an amount not to exceed $89,795.07, Accounts 101-67000/68000/69000-612240/612680/623090, Purchase Orders 3105723, 3105717, 3105722
Body
Dear Sir:
On June 6, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders for Contract 19-602-11, Furnish and Deliver Recertified Safety Relief Valves to various locations, to Allied Valve, Inc., in an amount not to exceed $129,863.00. The contract expired on July 27, 2022.
As of August 25, 2022, the attached list of change orders has been approved.
Original contract amount $129,863.00
Date of board approval 6/6/2019
Cumulative change order (8/25/2022) -$5,171.02
% Change of original contract value -4.0%
Current contract value $124,691.98
Requested decrease ($34,896.91)
New contract value $89,795.07
% Change of current contract value -28.0%
% Change of original contract value -30.9%
A decrease in the value of the purchase orders is requested to reflect a reduction in actual expenditures for 2022, and to close out the purchase orders. The contract covers equipment at treatment plants and pump stations throughout the District and the exact number of relief valves that would need repair was not known at the time of drafting the contract. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase orders for Contract 19-602-11, in an amount of $34,896.91 (approximately 28.0% of the current contract value) from an amount of $124,691.98 to an amount not to exceed $89,795.07.
Funds will be restored to Accounts 101-67000/68000/69000-612240/612680/623090.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:RA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2022
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