TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 21-622-13, Furnish and Deliver Electric Motors, Pumps, Drives, Breakers and Transformers at Various Locations (Re-Bid), to Midco Electric Supply, Inc., for Item 1, in an amount not to exceed $61,560.00, and to Tramco Pump Company, for Items 2 and 3) in an amount not to exceed $105,576.00, Accounts 101-67000-623070,634650, Requisition 1571386
Body
Dear Sir:
On February 17, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 21-622-11, Furnish and Deliver Electric Motors, Pumps, Drives, Breakers and Transformers at Various Locations.
In response to a public advertisement of March 30, 2022, the contract was cancelled via addenda on April 14, 2022, prior to the bid opening.
In response to a public re-advertisement of May 11, 2022, a bid opening was held on May 24, 2022. On July 14, 2022, Group B was awarded by the Board, Groups A and C rejected, and Group D received no bids as reported at the Board Meeting.
In response to a public re-advertisement of August 10, 2022, a bid opening was held on August 23, 2022. The bid tabulation for this contract is:
ITEM 1
MIDCO ELECTRIC SUPPLY, INC. $61,560.00
A & D PROPERTY SERVICES, INC. $79,000.00
JAMERSON & BAUWENS ELECTRICAL CONTRACTORS, INC. $99,888.88
L & S ELECTRICAL, INC. $139,950.00
ITEM 2
TRAMCO PUMP COMPANY $39,591.00
JAMERSON & BAUWENS ELECTRICAL CONTRACTORS, INC. $47,761.80
A & D PROPERTY SERVICES, INC. $53,400.00
ITEM 3
TRAMCO PUMP COMPANY $65,985.00
JAMERSON & BAUWENS ELECTRICAL CONTRACTORS, INC. $79,603.00
A & D PROPERTY SERVICES, INC. $95,000.00
Midco Electric Supply, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Item 1 of this contract was $120,000.00, placing their bid of $61,560.00 approximately 51.3 percent below the estimate.
Tramco Pump Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Items 2 and Item 3 combined was $107,500.00, placing their combined bid of $105,576.00 approximately 1.7 percent below the combined estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is a furnish and deliver contract for materials.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
All equipment will be delivered within 266 calendar days after the issuance of the purchase orders.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 21-622-13 to Midco Electric Supply, Inc., (Item 1) in an amount not to exceed $61,560.00 and to Tramco Pump Company, (Items 2 and 3) in an amount not to exceed $105,576.00.
No bid deposit was required for this contract.
Funds are being requested for the 2023 expenditures in the amount of $167,136.00, in account 101-67000-623070, 634650, contingent on the Board of Commissioners’ approval of the budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2022