TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 22-683-11, Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations, Groups A, B and C, to K.L.F. Enterprises, Inc., in an amount not to exceed $139,312.00, Accounts 101-66000, 67000, 68000, 69000-623130, Requisitions 1574860, 1573588, 1574882, 1575897, 1575896, 1575604, 1575898
Body
Dear Sir:
On April 7, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-683-11 Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations.
In response to a public advertisement of August 10, 2022, a bid opening was held on August 30, 2022. The bid tabulation for this contract is:
GROUP A - STICKNEY SERVICE AREA
K.L.F. ENTERPRISES, INC. *$119,980.00
VULCAN CONSTRUCTION MATERIALS, LP $177,140.00
GROUP B - CALUMET SERVICE AREA
K.L.F. ENTERPRISES, INC. $64,480.00
GROUP C - NORTH SERVICE AREA
K.L.F. ENTERPRISES, INC. *$16,900.00
*Corrected Total
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract should usage differ from the quantities, is not to exceed $139,312.00 for Groups A, B and C combined.
K.L.F. Enterprises, Inc., the lowest responsible bidder for Groups A, B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B and C of this contract is $139,312.00, placing the total bid of $201,360.00, approximately 44.5 percent above the estimate.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 22-683-11, Groups A, B and C, to K.L.F. Enterprises, Inc., in an amount not to exceed $139,312.00.
The contract shall begin five days after the issuance of the purchase order and terminate three years thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2022 expenditure, in the amount of $18,037.00, are available in Accounts 101-66000, 67000, 68000, 69000-623130. The estimated expenditure for 2023 is $47,300.00, for 2024 is $47,300.00, and for 2025 is $26,675.00. Funds for the 2023, 2024, and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2022