Metropolitan Water Reclamation District of

Greater Chicago

100 East Erie Street

Chicago, IL 60611

Regular Board Meeting Minutes

Thursday, October 2, 2025

10:30 AM

Board Room

Board of Commissioners

Commissioner Precious Brady-Davis, Commissioner Yumeka Brown, Commissioner

Cameron Davis, Vice-President Patricia Theresa Flynn, Chairman of Finance Marcelino

Garcia, Commissioner Beth McElroy Kirkwood, Commissioner Eira L. Corral

Sepúlveda, Commissioner Sharon Waller, President Board of Commissioners Kari K.

Steele

THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:

1. Board Members who vote "Nay, Present, or Abstain" or have a question on any

item may request the item be removed from the Consent Agenda.

2. Citizens in the audience who address the Board on any item may request the item

be removed from the Consent Agenda.

3. Items removed from the Consent Agenda are considered separately.

4. One roll call vote is taken to cover all Consent Agenda Items.

Call Meeting to Order

President Kari K. Steele presiding, called the meeting to order at 10:30 a.m.

Roll Call

9 -

Present:

Precious Brady-Davis; Yumeka Brown; Cameron Davis; Patricia Theresa Flynn;

Marcelino Garcia; Beth McElroy Kirkwood; Eira L. Corral Sepúlveda; Sharon Waller;

and Kari K. Steele

Approval of Previous Board Meeting Minutes

A motion was made by Precious Brady-Davis, seconded by Sharon Waller, that

the minutes from the last meeting of September 18, 2025, be approved without

having to read them into the record. The motion carried by acclamation. Chorus

of ayes - No nays

Public Comments

None

Recess and Convene as Committee of the Whole

A motion was made by Yumeka Brown, seconded by Patricia Theresa Flynn, to

recess and convene as a committee of the whole. The motion carried by

acclamation. Chorus of Ayes - No Nays

Committee of the Whole

Approval of the Committee of the Whole Agenda

President Kari K. Steele called for a motion to accept the agendas for each

Standing Committee that was convened. Moved by Marcelino Garcia, seconded

by Beth McElroy Kirkwood. President Kari K. Steele called for any objections. No

objections were voiced. Motion carried.

The Committee of the Whole meeting of October 2, 2025 was adjourned at 10:50

a.m.

Executive Session

None

Recess and Reconvene as Board of Commissioners

At 10:55 a.m. President Kari K. Steele reconvened the regular board meeting to

order

Motions, Ordinances and Resolutions

Resolution

RESOLUTION sponsored by the Board of Commissioners recognizing October

25-0733

as National Breast Cancer Awareness Month

Adopted

RESOLUTION sponsored by the Board of Commissioners recognizing the 50th

25-0734

anniversary of the Illinois Environmental Council (As Revised)

Adopted

Procurement Committee

Report

Report of bid opening of Tuesday, September 16, 2025

25-0716

25-0722

25-0727

Published and Filed

Report of request for proposal (RFP) opening of Friday, September 19, 2025

Published and Filed

Report of bid opening of Tuesday, September 23, 2025

Published and Filed

Issue Purchase Order

Issue purchase order to CDW Government LLC, to Furnish and Deliver VMware

Software, Support and Subscription, in an amount not to exceed $628,523.58,

Account 101-27000-612820, Requisition 1645481

25-0710

Approved

Issue purchase orders for Contract 25-622-11, Furnish and Deliver

Miscellaneous Electrical and Mechanical Equipment to Various Locations, Item

1 to Hatfield and Company, Inc., in an amount not to exceed $60,635.00; Item 2

to Amerimex Motor and Controls, LLC, in an amount not to exceed $54,551.00;

Item 3 to Indi Enterprise, Inc., in an amount not to exceed $73,889.00; Items 4,

6, and 7 to Helsel-Jepperson Electrical, Inc., in an amount not to exceed

$403,730.00; Item 5 to Jamerson and Bauwens Electrical Contractors, Inc., in

an amount not to exceed $102,255.00; Item 8 to Integrated Power System, LLC,

in an amount not to exceed $65,986.00; and Item 9 to Affiliated Steam

Equipment Co. dba Affiliated Steam and Hot Water, in an amount not to exceed

$161,376.18; Accounts 101-67000/68000/69000-623070/623270/634650,

Requisitions 1622439, 1622440, 1628546, 1634174, 1635092, 1635093, and

1636982

25-0715

Attachments: Contract 25-622-11 Affirmative Action Goals Report

Tabulation of Bids Received 25-622-11

Approved

Issue purchase order to Alliant Insurance Services, Inc. for Furnishing Fiduciary

Liability Insurance for the Deferred Compensation Plan and Trust, and the

Metropolitan Water Reclamation District of Greater Chicago 401(a) Plan, in an

amount not to exceed $8,183.00, and authorization for payment by direct

voucher to Alliant Insurance Services, Inc. for Furnishing Fiduciary Liability

Insurance for the Retiree Health Care Trust (OPEB), in an amount not to

exceed $7,217.00, Accounts 101-25000-612290 and P802-11000-798200

respectively, Requisition 1645529

25-0717

Attachments:

Contract 22-RFP-12 Affirmative Action Goals and Appendx A Report -

Mesirow

Approved

Issue purchase order and enter into an agreement with Hartford Life and

Accident Insurance Company to provide group term life insurance for

employees for a three-year period, in an amount not to exceed $270,000.00,

Account 101-25000-601250, 501-50000-601250, Requisition 1645550

25-0719

Attachments:

Contract 22-RFP-12 Affirmative Action Goals and Appendix A Report

-Mesirow Insurance Services, Inc.

Approved

Issue purchase order to Motorola Solutions, Inc. to furnish and deliver

STARCOM radios and hardware, including a 7-year warranty for portable radios

and a 3-year warranty for mobile radios from the delivery date, to enable the

MWRD Police to continue utilizing the STARCOM21 Network regional

interoperable radio system, in an amount not to exceed $85,621.90, Account

101-15000-623990, Requisition 1645555

25-0721

Approved

Award Contract

Authority to award Contract 25-009-11, Furnish and Deliver Paper Towels to

Various Locations for a One (1) Year Period, Group A to Wipeco, Inc., in an

amount not to exceed $51,912.00 and Group B to Warehouse Direct, Inc. in an

amount not to exceed $66,819.20, Account 101-20000-623660.

25-0713

Attachments: Contract 25-009-11 Item Descriptions

Contract 25-009-11 Affirmative Action Goals Report

Approved

Authority to award Contract 25-404-21, Furnish, Deliver, and Install One Chiller

at the Main Office Building, to Autumn Construction Services, Inc., in an amount

not to exceed $602,000.00, Account 201-50000-645680, Requisition 1638641

25-0714

Attachments:

Contract 25-404-21 Affirmative Action Goals Report and Revised

Appendix D Report - Autumn Construction.pdf

Approved

Increase Purchase Order/Change Order

Authority to increase purchase order and extend the agreement with WM Reply,

Inc., for Contract 22-RFP-13, Intranet Development and Platform Support, in an

amount of $95,000.00, from an amount of $550,000.00, to an amount not to

exceed $645,000.00, Account 101-27000-612430, Purchase Order 3125792

25-0711

Attachments: Change Order Log.- Purchase Order 3125792

Approved

Engineering Committee

Report

Report on change orders authorized and time extensions approved by the

Director of Engineering during the month of July 2025

25-0730

Attachments: Attachment 1 CO Report July 2025 5% Contingency.pdf

Attachment 2 CO Status Report July 2025.pdf

Published and Filed

Judiciary Committee

Authorization

Authority to settle the Workers’ Compensation Claim of Atmane Bekri vs.

MWRDGC, Claim number 22WC003814, Illinois Workers’ Compensation

Commission (IWCC), in the sum of $35,000.00 Account 901-30000-601090

25-0706

25-0724

Approved

Authority to settle the Workers’ Compensation Claim of Chantell Hayes, fka

Chantell Sims vs. MWRDGC, Claim number 23WC025651, Illinois Workers’

Compensation Commission (IWCC), in the sum of $219,578.39, Account

901-30000-601090

Approved

Pension, Human Resources & Civil Service Committee

Authorization

Authorization to amend the policy regarding Retiree Contribution Rates for

Health Care Benefits

25-0731

Attachments: 9.16.2025 Retiree Rate History Slide.pdf

Approved

Real Estate Development Committee

Authorization

Authority to consolidate four existing public recreational leases with the City of

Evanston on approximately 121.05± acres of District real estate along the North

Shore Channel into two lease agreements: one new 50-year lease for public

recreational use, and one existing lease to continue as a public golf course.

Consideration for the lease consolidation shall be a one-time fee of $10.00

25-0725

Attachments: RE - Consolidate Evanston Park Leases Aerial 1.pdf

RE - Consolidate Evanston Park Leases Aerial 2.pdf

Approved

Ratify the action of the Acting Executive Director of September 22, 2025,

issuing a 2-day permit to Universal Television LLC to film a scene for the

television series “Chicago Med” at the District’s Nicholas J. Melas Centennial

Fountain located along the north bank of the Chicago River in Chicago, Illinois.

Consideration shall be a permit fee of $15,000.00

25-0726

Attachments: RE - Centennial Fountain Permit Aerial.pdf

Approved

Consent to assignment of lease agreement dated October 24, 1940, between

the District and Ergon Asphalt Partners, LP, on 6.25 acres of District real estate

located south of the Chicago Sanitary and Ship Canal and east of Cicero

Avenue in Cook County, Illinois, known as Main Channel Parcel 39.08 to

Heritage Asphalt, LLC. Consideration shall be a document preparation fee of

$5,000.00

25-0728

Attachments: RE - Consent to Assignment Heritage Aerial.pdf

Approved

Approval of the Consent Agenda with the exception of Item: 21

A motion was made by Patricia Theresa Flynn, seconded by Marcelino Garcia, to

Approve the Consent Agenda. The motion carried by the following roll call vote:

9 -

Aye:

Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Beth McElroy Kirkwood, Eira L. Corral Sepúlveda, Sharon Waller,

Kari K. Steele

MOTION to approve dates and time for the Regular Board Meetings of The

Metropolitan Water Reclamation District of Greater Chicago to be held in the

year 2026

25-0736

A motion was made by Precious Brady-Davis, seconded by Yumeka Brown, that

this Motion be Adopted. The motion carried by the following roll call vote:

9 -

Aye:

Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Beth McElroy Kirkwood, Eira L. Corral Sepúlveda, Sharon Waller,

Kari K. Steele

Miscellaneous and New Business

Meeting Summary

Speakers

None

Summary of Requests

Procurement Committee Item #11

Marcelino Garcia requested a report on paper product usage, pricing, and the variance

cost versus usage over the past 5 years. He also requested a copy of the study

referenced in the board letter and this item be used as a case study for multi year

contracts

Real Estate Development Committee Item #20

Sharon Waller requested the DIstrict consider adding annual audit requirements in lease

agreements

Study Session

None

Announcements

None

Board Letter Submission Dates

The next regular board meeting is scheduled for October 16, 2025, please

prepare and submit Board items before the following absolute cutoff dates.

Date agenda items are due to the Director of Procurement and Materials

Management for signature and preparation: October 3, 2025

Date all agenda items are due to the Acting Executive Director: 1:00 p.m.,

October 8, 2025

Adjournment

A motion was made by Precious Brady-Davis, seconded by Beth McElroy

Kirkwood, that when the Board Adjourns, it adjourns to meet again on Thursday,

October 16, 2025, at 10:30 a.m. and also move that today's meeting be Adjourned.

The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk

9 -

Aye:

Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Beth McElroy Kirkwood, Eira L. Corral Sepúlveda, Sharon Waller,

Kari K. Steele