Metropolitan Water Reclamation District of

Greater Chicago

100 East Erie Street

Chicago, IL 60611

Regular Board Meeting Minutes

Thursday, March 16, 2023

10:30 AM

Board Room

Board of Commissioners

Commissioner Yumeka Brown, Commissioner Cameron Davis, Vice-President

Kimberly Du Buclet, Commissioner Patricia Theresa Flynn, Chairman of Finance

Marcelino Garcia, Commissioner Daniel Pogorzelski, Commissioner Eira L. Corral

Sepúlveda, Commissioner Mariyana T. Spyropoulos, President Board of

Commissioners Kari K. Steele

THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:

1. Board Members who vote "Nay, Present, or Abstain" or have a question on any

item may request the item be removed from the Consent Agenda.

2. Citizens in the audience who address the Board on any item may request the item

be removed from the Consent Agenda.

3. Items removed from the Consent Agenda are considered separately.

4. One roll call vote is taken to cover all Consent Agenda Items.

Call Meeting to Order

President Kari K. Steele presiding, called the meeting to order at 10:30 a.m.

Roll Call

9 -

Present:

Yumeka Brown; Cameron Davis; Kimberly Du Buclet; Patricia Theresa Flynn;

Marcelino Garcia; Daniel Pogorzelski; Eira L. Corral Sepúlveda; Mariyana T.

Spyropoulos; and Kari K. Steele

Approval of Previous Board Meeting Minutes

A motion was made by Cameron Davis, seconded by Eira L. Corral Sepúlveda,

that the minutes from the last meeting of March 2, 2023 be approved without

having to read them into the record. The motion carried by acclamation. Chorus

of ayes - No nays

Public Comments

Emmanuel Koubarakis, Consulate General of Greece, addressed the board regarding

Resolution Item #3

Recess and Convene as Committee of the Whole

A motion was made by Cameron Davis, seconded by Mariyana T. Spyropoulos, to

recess and convene as a committee of the whole. The motion carried by

acclamation. Chorus of Ayes - No Nays

Committee of the Whole

Approval of the Committee of the Whole Consent Agenda

President Kari K. Steele called for a motion to accept the agendas for each

Standing Committee that was convened. Moved by Marcelino Garcia, seconded

by Mariyana T. Spyropoulos. President Kari K. Steele called for any objections.

No objections were voiced. Motion carried.

The Committee of the Whole meeting of March 16, 2023 was adjourned at 11:05

a.m.

Executive Session

None

Recess and Reconvene as Board of Commissioners

At 11:10 a.m. President Kari K. Steele reconvened the regular board meeting to

order

Motions, Ordinances and Resolutions

Resolution

RESOLUTION sponsored by the Board of Commissioners recognizing March

23-0269

22nd as World Water Day

Adopted

RESOLUTION sponsored by the Board of Commissioners recognizing St.

Patrick’s Day and honoring Chicago Gaelic Park and the Irish American

Heritage Center (As Revised)

23-0270

23-0277

Adopted

RESOLUTION sponsored by the Board of Commissioners recognizing Greek

Independence Day

Adopted

Finance Committee

Report

Report on Cash Disbursements for the Month of February 2023, in the amount

of $15,670,856.45

23-0281

Attachments: February 2023 Cash Disbursements Summary.pdf

Published and Filed

Report on investments purchased during January 2023

Attachments: Inv Purch 2023-01 att.pdf

Published and Filed

Report on investments purchased during February 2023

Attachments: Inv Purch 2023-02 att.pdf

Published and Filed

Report on the investment interest income during January 2023

Attachments: Inv Int Inc 2023-01 att.pdf

Published and Filed

Report on the investment interest income during February 2023

Attachments: Inv Int Inc 2023-02 att.pdf

Published and Filed

Authorization

Authorization to ratify and approve payments to the American Concrete Institute

for ACI field testing and training in an amount not to exceed $11,166.00, Account

101-50000-601100

23-0259

Approved

Authorization to ratify and approve payments made to LearnSAP LLC for SAP

system training in an amount not to exceed $10,500.00, Account

101-40000-601100

23-0262

Approved

Procurement Committee

Report

Report of bid opening of Tuesday, February 21, 2023

23-0252

23-0253

23-0254

Published and Filed

Report of bid opening of Tuesday, February 28, 2023

Published and Filed

Report on rejection of proposals for Contract 22-RFP-22, Pre-employment

Background Screening Services for a Three-year Period, estimated cost

$35,000.00

Published and Filed

Report of bid opening of Tuesday, March 7, 2023

23-0282

Published and Filed

Authorization

Authorization to increase cost estimate for Contract 20-RFP-28R, Biogas

Combined Heat and Power System, EWRP, estimated cost $10,344,000.00,

Accounts 101-50000-612490, 201-50000-612450, 201-50000-645650,

Requisitions 1549345, 1577630, 1577629 (As Revised)(Deferred from the

March 2, 2023 Board Meeting)

23-0215

Attachments: Contract 20-RFP-28 Affirmative Action Goals Report - 4th Review

Approved

Authorization to exercise an option to extend agreement or administer a reverse

auction to procure electricity and renewable energy credits (RECs) under

Contract 20-RFP-24 for years 2025 and 2026, subject to the District obtaining

pricing that is favorable to the District

23-0246

Approved

Authority to Advertise

Authority to advertise Contract 23-822-11, Furnish and Deliver One Large Swing

Lathe to the Calumet Water Reclamation Plant, estimated cost $385,000.00,

Account 101-68000-634650, Requisition 1595047

23-0244

Attachments: Contract 23-822-11 Affirmative Action Goals Report - Revised

Approved

Authority to advertise Contract 23-RFP-02, Procurement of Natural Gas

Services

23-0245

Attachments: Contract 23-RFP-02 Affirmative Action Goals Report

Approved

Authority to advertise Contract 23-106-21 Refrigeration Improvements at the

Calumet and Egan Water Reclamation Plants, in an amount not to exceed

$365,000.00, Accounts 201-50000-645680, Requisition 1588785

23-0256

Attachments: Contract 23-106-21 Affirmative Action Goals Report

Approved

Authority to advertise Contract 23-033-11 Furnish and Deliver Miscellaneous Air

Filters to Various Locations for a One-Year Period, estimated cost $97,800.00,

Account 101-20000-623270 (As Revised)

23-0258

Attachments: Contract 23-033-11 Affirmative Action Goals Report

Approved

Authority to advertise Contract 23-684-21, Equipment Painting & Rehabilitation

at Various Locations, estimated cost $7,735,400.00,

23-0264

Accounts50000/67000/68000/69000-612650, 645750, 645780, Requisitions

1595831, 1595832, 1595833, 1595822, 1596104 and 1596107

Attachments:

Contract 23-684-21 Affirmative Action Goals Report - Revised - Group

Approved

Authority to advertise Contract 23-602-11, Furnishing and Delivering Chain,

Sprockets and Appurtenances to Various Service Areas, estimated cost

$1,255,360.00, Accounts 101-67000/69000-623270, Requisitions 1592983 and

1592985

23-0265

Attachments: Contract 23-602-11 Affirmative Action Goals Report - Group B

Contract 23-602-11 Affirmative Action Goals Report - Group A

Approved

Authority to advertise Contract 21-091-3P Phosphorus Removal Modifications to

Battery D, O’Brien Water Reclamation Plant, estimated cost between

$16,638,205.00 and $20,140,985.00, Account 401-50000-645650, Requisition

1595818

23-0267

Attachments: Contract 21-091-3P Project Fact Sheet

Contract 21-091-3P Affirmative Action Goals Report

Approved

Authority to advertise Contract 23-363-11 for public tender of bids for a 3-year

lease on 2.5 acres of District real estate located at 15680 Canal Bank Road in

Lemont, Illinois, and known as Main Channel Parcel 23.10. The minimum initial

annual rental bid shall be established at $60,000.00

23-0268

Attachments: Contract 23-363-11 Aerial View - Main Channel Parcel 23.10

Contract 23-363-11 MCP 23.10 Letter of Approval - Village of Lemont,

Approved

Issue Purchase Order

Issue purchase order to CDW Government LLC, for Cisco FirePower, in an

amount not to exceed $12,711.60, Account 101-27000-612820 Requisition

1596962

23-0243

Approved

Issue a purchase order to Pumping Solutions, Inc., to provide a KSB

submersible pump to the O’Brien Water Reclamation Plant, in an amount not to

exceed $35,240.61, Account 101-67000-634650, Requisition 1596517

23-0250

23-0251

Approved

Issue purchase order to Thomas Pump Company, to Furnish and Deliver

Repair Parts for Cornell Pumps at the Palos Park Pumping Station, in an

amount not to exceed $39,498.00, Account 101-68000-623270, Requisition

1595661.

Approved

Issue purchase order to CommVault Systems, Inc. for CommVault Professional

Services, in an amount not to exceed $22,500.00 Account 101-27000-612430,

Requisition 1597049

23-0257

23-0263

Approved

Issue purchase order and enter into an agreement for Contract 22-RFP-14 SAP

Consulting Services with invenioLSI dba Labyrinth Solutions LLC in an amount

not to exceed $450,000.00, Account 101-27000-612430, Requisition 1581184

Attachments: Contract 22-RFP-14 Affirmative Action Appendix A Report - Revised

22-RFP-14 Commitment Form.pdf

Approved

Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to

Furnish and Deliver a 2024 Volvo VHD64B300 Chassis with 13’ Dump Body to

the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA)

Purchasing Contract No. 060920-NAF, in an amount not to exceed $314,004.00,

Account 101-69000-634860, Requisition 1592016

23-0272

Approved

Issue purchase order for Contract 22-644-12, Furnishing and Delivering Liquid

Carbon Dioxide to the Stickney Water Reclamation Plant (Re-Bid), to Linde,

Inc., in an amount not to exceed $924,275.00, Account 101-69000-623560,

Requisition 1587231

23-0278

23-0279

Approved

Issue purchase order and enter into an agreement with IXOM Watercare, Inc. to

Provide a Twelve-Month Maintenance Service Program for 32 Solar Powered

Mixers/Aerators (SolarBees) at the Thornton Composite Reservoir and the

McCook Reservoir, in an amount not to exceed $200,000.00, Account

101-66000-612620, Requisition 1576608

Approved

Award Contract

Authority to award Contract 23-674-12, (Re-Bid) Furnish and Deliver Repair

Parts and Services for Trucks and Trailers at Various Locations, to URT E&R

Towing, Inc., in an amount not to exceed $483,300.00, Accounts 101-66000,

67000, 68000, 69000-612860, 623250, Requisition 1582397, 1582411, 1582512

and 1583408

23-0249

Attachments:

Contract 23-674-12 (Re-Bid) Affirmative Action Goals Report - URT

E&R Towing, Inc..pdf

Contract 23-674-12 (Re-Bid) Revised Appendix D Report - URT E&R

Towing, Inc..pdf

Approved

Authority to award Contract 23-028-11, Furnish and Deliver Miscellaneous

Paper Filters, Crucibles, and Petri Dishes to Various Locations for a One (1)

Year Period, Group A to Pacific Star Corporation, in an amount not to exceed

$145,825,73 and Groups B and C to MG Scientific, Inc., in an amount not to

exceed $77,716.94, Account 101-20000-623570

23-0271

Attachments: Contract 23-028-11 Item Descriptions - Groups A, B and C.pdf

Approved

Increase Purchase Order/Change Order

Authority to increase Contract 15-266-4H5 Decommissioning of the Thornton

Transitional Reservoir, Calumet Service Area, to IHC Construction Companies,

LLC in an amount of $203,864.29, from an amount of $25,896,582.87, to an

amount not to exceed $26,100,447.16, Account 401-50000-645620, Purchase

Order 4000082

23-0260

Attachments: Change Order Log - Purchase Order 4000082

Approved

Budget & Employment Committee

Report

Report on Budgetary Revenues and Expenditures for the year ended December

31, 2022

23-0289

Attachments: 2022 Budget Summary Report_Q4.pdf

Published and Filed

Engineering Committee

Report

Report on change orders authorized and time extensions approved by the

Director of Engineering during the month of February 2023

23-0285

Attachments: Attachment 1 CO Report February 2023 5% Contingency.pdf

Attachment 2 CO Status Report February 2023.pdf

Published and Filed

Judiciary Committee

Authorization

Authority to settle the Illinois Workers’ Compensation Claim of Lydia Williams

vs. MWRDGC, Claim Number 23WC002826 in the sum of $17,434.60, Account

901-30000-601090

23-0238

Approved

Real Estate Development Committee

Authorization

Authority to issue a 5-year permit to the City of Chicago, Department of Streets

& Sanitation, for the continued use of a 10’ x 10’ area of District real estate

located between Taylor Street and Roosevelt Road, along the south bank of the

Chicago River in Chicago, Illinois to maintain, operate, repair and remove a

concrete/asphalt pad, a front-end loader with a crane attachment, and a roll-off

box to collect debris from the Chicago River, and to use the District’s jib crane

located on-site to off-load its skimmer boat debris baskets. Consideration shall

be a nominal fee of $10.00

23-0273

Attachments: RE - City of Chicago request for 5-year permit aerial.pdf

Approved

Authorization to: (1) amend the lease agreement with Skokie Motor Sales, Inc,

and (2) consent to a sublease between Skokie Motor Sales, Inc and Meade, Inc.

for a 2.5± acre portion of District real estate located at 3615 Oakton Street in

Skokie, Illinois, known as North Shore Channel Parcels 5.02 and 5.03.

Consideration shall be a document preparation fee of $5,000.00

23-0286

Attachments: RE - Skokie Motor Consent to Sublease Aerial.pdf

Approved

RESOLUTION sponsored by the Board of Commissioners recognizing the

month of March as Women's History Month and honoring Nicole Hayes

23-0292

Adopted

Approval of the Consent Agenda

A motion was made by Cameron Davis, seconded by Marcelino Garcia, to

Approve the Consent Agenda. The motion carried by the following roll call vote:

9 -

Aye:

Yumeka Brown, Cameron Davis, Kimberly Du Buclet, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Miscellaneous and New Business

Meeting Summary

Speakers

None

Summary of Requests

Procurement Committee Item #13

1. Mariyana T. Spyropoulos requested the number of bidders be provided

Procurement Committee Item #15

1. Marcelino Garcia requested a memo on the direction of the District's biogas strategies

2. Eira L. Corral Sepúlveda asked if a bid deposit was required for the RFP

Procurement Committee Item #16

1. Mariyana T. Spyropoulos requested a breakdown of both options

Budget & Employment Committee Item #36

1. Mariyana T. Spyropoulos questioned why the Stormwater Management fund non-tax

revenue exceeded the budget

Study Session

None

Announcements

None

Board Letter Submission Dates

The next regular board meeting is scheduled for April 6, 2023, please prepare

and submit Board items before the following absolute cutoff dates.

Date agenda items are due to the Director of Procurement and Materials

Management for signature and preparation: March 24, 2023

Date all agenda items are due to the Executive Director: 1:00 p.m., March 29,

2023

Adjournment

A motion was made by Marcelino Garcia, seconded by Kimberly Du Buclet, that

when the Board Adjourns, it adjourns to meet again on Thursday, April 6, 2023 at

10:30 a.m. and also move that today's meeting be Adjourned. The motion carried

by the following roll call vote: /s/ Jacqueline Torres, Clerk

9 -

Aye:

Yumeka Brown, Cameron Davis, Kimberly Du Buclet, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele