Metropolitan Water Reclamation District of

Greater Chicago

100 East Erie Street

Chicago, IL 60611

Regular Board Meeting Minutes

Thursday, December 21, 2023

10:30 AM

Board Room

Board of Commissioners

Commissioner Precious Brady-Davis, Commissioner Yumeka Brown, Commissioner

Cameron Davis, Vice-President Patricia Theresa Flynn, Chairman of Finance Marcelino

Garcia, Commissioner Daniel Pogorzelski, Commissioner Eira L. Corral Sepúlveda,

Commissioner Mariyana T. Spyropoulos, President Board of Commissioners Kari K.

Steele

THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:

1. Board Members who vote "Nay, Present, or Abstain" or have a question on any

item may request the item be removed from the Consent Agenda.

2. Citizens in the audience who address the Board on any item may request the item

be removed from the Consent Agenda.

3. Items removed from the Consent Agenda are considered separately.

4. One roll call vote is taken to cover all Consent Agenda Items.

Call Meeting to Order

President Kari K. Steele presiding, called the meeting to order at 10:30 a.m.

Roll Call

9 - Precious Brady-Davis; Yumeka Brown; Cameron Davis; Patricia Theresa Flynn;

Marcelino Garcia; Daniel Pogorzelski; Eira L. Corral Sepúlveda; Mariyana T.

Spyropoulos; and Kari K. Steele

Present:

Approval of Previous Board Meeting Minutes

A motion was made by Cameron Davis, seconded by Yumeka Brown, that the

minutes from the last Regular Meeting of December 7, 2023 be approved without

having to read them into the record. The motion carried by acclamation. Chorus

of ayes - No nays

A motion was made by Precious Brady-Davis, seconded by Mariyana T.

Spyropoulos, that the minutes from the Public Hearing of December 7, 2023 be

approved without having to read them into the record. The motion carried by

acclamation. Chorus of ayes - No nays

A motion was made by Patricia Theresa Flynn, seconded by Cameron Davis, that

the minutes from the Annual Meeting of December 5, 2023 that reconvened on

December 7, 2023 be approved without having to read them into the record. The

motion carried by acclamation. Chorus of ayes - No nays

A motion was made by Patricia Theresa Flynn, seconded by Marcelino

Garcia,that the minutes from the Special Meeting of December 14, 2023 be

approved without having to read them into the record. The motion carried by

acclamation.Chorus of ayes - No nays

Public Comments

None

Recess and Convene as Committee of the Whole

A motion was made by Marcelino Garcia, seconded by Cameron Davis, to recess

and convene as a committee of the whole. The motion carried by acclamation.

Chorus of Ayes - No Nays

Committee of the Whole

Approval of the Committee of the Whole Consent Agenda with the exception of

Items: 19, 28 and 41

Item # 19 was deferred by Marcelino Garcia

Item # 28 was deferred by Eira L. Corral Sepúlveda

Item # 41 was deferred by Eira L. Corral Sepúlveda

President Kari K. Steele called for a motion to accept the agendas for each

Standing Committee that was convened. Moved by Marcelino Garcia, seconded

by Cameron Davis. President Kari K. Steele called for any objections. No

objections were voiced. Motion carried.

The Committee of the Whole meeting of December 21, 2023 was adjourned at

10:45 a.m.

Executive Session

None

Recess and Reconvene as Board of Commissioners

At 10:50 a.m. President Kari K. Steele reconvened the regular board meeting to

order

Motions, Ordinances and Resolutions

Motion

Authority to Amend the Adopted 2024 Budget

23-1250

Attachments:

2024 Consolidated BF-21 Packet

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Agenda Item be Approved. The motion carried by the following

roll call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Aye:

MOTION to amend the 2024 budget of the Metropolitan Water Reclamation

District of Greater Chicago as adopted December 14, 2023, consistent with

motions adopted this date

23-1251

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Motion be Adopted. The motion carried by the following roll call

vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Aye:

Adopt Ordinance O23-002A, Amending the Annual Appropriation Ordinance of

the Metropolitan Water Reclamation District of Greater Chicago, effective for

the fiscal year beginning January 1, 2024, and ending December 31, 2024,

adopted on December 14, 2023

O23-002A

Attachments:

Ordinance O23-002A Annual Appropriation Ordinance BTL.pdf

Ordinance O23-002A Appropriation Ordinance.pdf

O23-002A Approp Ord Attachment Part 1

O23-002A Approp Ord Attachment Part 2

O23-002A Approp Ord Attachment Part 3

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Ordinance be Adopted. The motion carried by the following roll

call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Aye:

MOTION to reconsider the December 14, 2023 vote Adopting Ordinance

O23-003, of the Metropolitan Water Reclamation District of Greater Chicago

for the levy of taxes for 2024 to provide revenues for the Retirement Fund and

Corporate Fund, effective for the fiscal year beginning January 1, 2024, and

ending December 31, 2024

23-1252

Attachments:

Ordinance O23-003 Retirement Corporate Tax Levy.pdf

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Motion be Adopted. The motion failed. The motion carried by the

following roll call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Nay:

MOTION to reconsider the December 14, 2023 vote Adopting Ordinance

O23-004, of the Metropolitan Water Reclamation District of Greater Chicago

for the levy of taxes for 2024 to provide revenues for the Construction Fund,

effective for the fiscal year beginning January 1, 2024, and ending December

31, 2024

23-1253

Attachments:

Ordinance O23-004 ConstructionFundLevyPTELL.pdf

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Motion be Adopted. The motion failed. The motion carried by the

following roll call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Nay:

MOTION to reconsider the December 14, 2023 vote Adopting Ordinance

O23-005, of the Metropolitan Water Reclamation District of Greater Chicago

for the levy of taxes for 2024 to pay the interest on outstanding bonds and to

discharge the principal thereof, effective for the fiscal year beginning January

1, 2024, and ending December 31, 2024

23-1254

Attachments:

Ordinance O23-005 B&I ORD.pdf

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Motion be Adopted. The motion failed. The motion carried by the

following roll call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Nay:

MOTION to reconsider the December 14, 2023 vote Adopting Ordinance

O23-006, of the Metropolitan Water Reclamation District of Greater Chicago

for the levy of taxes for 2024 to provide revenues for the Reserve Claim Fund,

effective for the fiscal year beginning January 1, 2024, and ending December

31, 2024

23-1255

Attachments:

Ordinance O23-006 Reserve Claim Tax Levy.pdf

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Motion be Adopted. The motion failed. The motion carried by the

following roll call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Nay:

MOTION to reconsider the December 14, 2023 vote Adopting Ordinance

O23-007, of the Metropolitan Water Reclamation District of Greater Chicago

for the levy of taxes for 2024 to provide revenues for the Stormwater

Management Fund, effective for the fiscal year beginning January 1, 2024, and

ending December 31, 2024

23-1256

Attachments:

Ordinance O23-007 Stormwater Levy Ordinance.pdf

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Motion be Adopted. The motion failed. The motion carried by the

following roll call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Nay:

MOTION to reconsider the vote on the 2024 budget as amended

23-1257

A motion was made by Mariyana T. Spyropoulos, seconded by Patricia Theresa

Flynn, that this Motion be Adopted. The motion failed. The motion carried by the

following roll call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Nay:

Finance Committee

Report

Report on Cash Disbursements for the Month of November 2023, in the

amount of $31,878,728.22

23-1205

Attachments:

November 2023 Cash Disbursements Summary

Published and Filed

Report on the investment interest income during October 2023

Inv Int Inc 2023-10 att.pdf

23-1234

Attachments:

Published and Filed

Report on investments purchased during October 2023

Inv Purch 2023-10 att.pdf

23-1235

Attachments:

Published and Filed

Report on the investment interest income during November 2023

Inv Int Inc 2023-11 att.pdf

23-1236

Attachments:

Published and Filed

Report on investments purchased during November 2023

Inv Purch 2023-11 att.pdf

23-1237

Attachments:

Published and Filed

Procurement Committee

Report

Report of bid opening of Tuesday, December 5, 2023

23-1224

23-1240

23-1243

Published and Filed

Report of bid opening of Tuesday, December 12, 2023

Published and Filed

Report on rejection of proposals for Contract 21-RFP-25, Vendor Portal for

Onboarding/Self-Service and Contract Development Software for a three-year

period, estimated cost $300,000.00

Published and Filed

Authorization

Authorization for payment to Isle Inc., for the annual membership in the Isle -

Technology Approval Group, in an amount not to exceed $19,965.00, Account

101-15000-612280

23-1201

Approved

Authorization to participate in the Suburban Purchasing Cooperative (SPC)

Joint Purchasing Program

23-1220

Deferred by Marcelino Garcia

Authority to Advertise

Authority to advertise Contract 24-624-11, Main Street Bridge Expansion Joint

Replacement, estimated cost $200,000.00, Account 101-66000-612620,

Requisition 1610257

23-1178

Attachments:

Contract 24-624-11 Affirmative Action Goals Report

Approved

Authority to advertise Contract 24-665-11, Landscape Maintenance at Various

Service Areas, estimated cost $2,101,100.00, Accounts

101-67000/68000/69000-612420, Requisitions 1609292, 1580835 and

1577294

23-1179

Attachments:

Contract 24-665-11 Affirmative Action Goals Report - Groups A, B,

C, and D

Approved

Authority to advertise Contract 24-027-11 Furnish and Deliver Glass and

Plastic Labware to Various Locations for a One (1) Year Period, estimated cost

$285,000.00, Account 101-20000-623570

23-1215

Attachments:

Contract 24-027-11 Affirmative Action Goal Report

Approved

Authority to advertise Contract 24-028-11 Furnish and Deliver Paper Filters,

Crucibles, and Petri Dishes to Various Locations for a One-Year Period,

estimated cost $270,000.00, Account 101-20000-623570

23-1216

Approved

Issue Purchase Order

Issue purchase order to Dell Marketing LP, to Furnish and Deliver Microsoft

Azure Cloud Services, in an amount not to exceed $78,146.13 Account

101-27000-623800, Requisition 1610006

23-1175

Approved

Issue purchase order to Dell Marketing LP, to Furnish and Deliver Microsoft

Power BI Premium, in an amount not to exceed $40,447.07 Account

101-27000-623800, Requisition 1610755

Approved

Issue purchase order and enter into an agreement with AT&T Corp. for

Switched Ethernet Services in an amount not to exceed $2,505,136.68,

Account 101-27000-612210, Requisition 1608362

Approved

Issue a purchase order and enter into an agreement with AT&T Corp. for

Managed Internet and SIP Services in an amount not to exceed $583,861.25,

Account 101-27000-612210, Requisition 1609836

Approved

Issue purchase orders and enter into an agreement with Baxter &

Woodman/Boller Construction, LLC, for Contract 20-RFP-28R Biogas

Combined Heat and Power System, EWRP, in an amount not to exceed

$14,591,109.00, plus a five percent allowance for change orders allotted to the

installation and construction task only in an amount of $529,790.00, for a total

amount not to exceed $15,120,899.00, Accounts 101-50000-612490,

201-50000-612450 and 645650, Requisitions 1549345, 1577629 and1577630

Attachments:

Contract 20-RFP-28R Affirmative Action and Appendix A Reports -

Baxter & Woodman-Boller Construction, LLC

Deferred by Eira L. Corral Sepúlveda

Issue purchase order and enter into an agreement with AT&T Corp. for

Telemetry Services in an amount not to exceed $1,621,261.98, Account

101-27000-612210, Requisition 1610754

23-1206

23-1210

23-1221

Approved

Issue purchase order and enter into an agreement with TierPoint, LLC, for

Co-Location Services for District Infrastructure, in an amount not to exceed

$21,356.00, Account 101-27000-612330, Requisition 1610946

Approved

Issue purchase order to Altorfer Industries Inc., to Furnish and Deliver One

New Caterpillar Model #980 Medium Wheel Loader to the Lawndale Avenue

Solids Management Area (LASMA), under Sourcewell (formerly NJPA)

Purchasing Contract No. 011723-CAT, in an amount not to exceed

$574,960.00, Account 101-69000-634760, Requisition 1610583

Approved

Issue purchase order for Contract 23-819-11, Furnish and Deliver HVAC

Condensing Units to the Calumet Water Reclamation Plant, to Windy City

Representatives, LLC, in an amount not to exceed $72,714.00, Account

101-68000-623270, Requisition 1602324

23-1223

Approved

Issue purchase order and enter into an agreement with J.B. Systems Inc., to

Provide Telephone Support and District-Wide, Onsite, Software Training for

the Mainsaver Computerized Maintenance Management System (CMMS), in

an amount not to exceed $259,047.64, Accounts 101-69000-601100, 612430,

Requisition 1602026

23-1241

Approved

Award Contract

Authority to award Contract 24-063-11, Furnish and Deliver V-Belts, Conveyor

Belts, and Bearings to Various Locations for a One-Year Period, Group A to

Root Brothers Mfg. & Supply Co., in an amount not to exceed $8,318.87; and

Groups B and C to Accent Bearings Co., Inc., in an amount not to exceed

$49,243.66, Account 101-20000-623270

23-1217

Attachments:

Contract 24-063-11 Item Descriptions - Groups A, B and C

Approved

Authority to award Contract 21-168-3S, Westchester Pumping Station Relief

Sewer, SSA, to Rausch Infrastructure, LLC, in an amount not to exceed

$6,775,766.00, plus a five (5) percent allowance for change orders in an

amount of $338,788.30, for a total amount not to exceed $7,114,554.30,

Account 401-50000-645600, Requisition 1603455

23-1218

Attachments:

Contract 21-168-3S Affirmative Action Goals and Revised Appendix

D Report -Rausch Infrastructure, LLC.pdf

Approved

Authority to award Contract 23-684-22 (Re-Bid) Equipment Painting &

Rehabilitation at Various Locations, Groups A, B, and C, to Capital Industrial

Coatings LLC, in an amount not to exceed $3,323,680.00, Accounts

101-67000/68000/69000-612650, Requisitions 1595831, 1595832, 1595833

23-1219

Attachments:

Contract 23-684-22 Affirmative Action Goals and Revised Appendix

D-Reports (Groups A, B and C) - Capital Industrial Coatings, LLC.pdf

Approved

Increase Purchase Order/Change Order

Authority to increase Contract 20-RFP-02 Deliver and Implement Laboratory

23-1200

Information Management System, to Accelerated Technology Laboratories,

Inc., in an amount of $45,000.00, from an amount of $758,683.06, to an

amount not to exceed $803,683.06, Accounts 101-16000-634820,

101-27000-612820, Purchase Order 3113428

Attachments:

Change Order Log - Purchase Order 3113428

Approved

Authority to increase Contract 14-111-5FR Flood Control Project on 1st

Avenue from Roosevelt Road to Cermak Road, SSA to Rausch Infrastructure,

LLC. in an amount of $107,526.52, from an amount of $10,087,799.57, to an

amount not to exceed $10,195,326.09, Account 501-50000-645620, Purchase

Order 4000090

23-1202

Attachments:

Change Order Log - Purchase Order 4000090.pdf

Approved

Authority to increase and extend the agreement with SLG Innovation, Inc. for

Contract 19-RFP-24, IT Project Management Office Consulting, in an amount

of $25,000.00, from an amount of $450,000.00, to an amount not to exceed

$475,000.00, Account 101-27000-612430, Purchase Order 3111940

23-1207

Attachments:

Change Order Log - Purchase Order 3111940

Approved

Authority to increase and extend the agreement with LoadSpring Solutions,

Inc. for Web Hosting and Support of Oracle Primavera Software, in an amount

of $8,889.00, from an amount of $8,889.00, to an amount not to exceed

$17,778.00, Account 101-27000-612820, Purchase Order 3126591

23-1208

23-1209

Approved

Authority to increase Contract 21-970-12, Janitorial Services at Various

Locations, Groups A, B and D to Eco-Clean Maintenance, Inc., in an amount of

$99,100.00, from an amount of $677,091.00, to an amount not to exceed

$776,191.00, Account 101-69000-612490, Purchase Order 5001865

Deferred by Eira L. Corral Sepúlveda

Authority to increase purchase order to Tompkins Printing Equipment Co, in an

amount of $6,000.00 from an amount of $9,900.00 to an amount not to exceed

$15,900.00, Account 101-15000-623520, Purchase Order 8010468

23-1212

23-1247

Approved

Authority to increase purchase order to AT&T Corporation, to Furnish and

Deliver Point to Point Switched Ethernet Service in an amount of $18,893.00,

from an amount of $1,021,128.19, to an amount not to exceed $1,040,021.19,

Account 101-27000-612210, Purchase Orders 3112515 and 3112516

Attachments:

Change Order Log - Purchase Order 3112515

Change Order Log - Purchase Order 3112516

Approved

Engineering Committee

Report

Report on change orders authorized and time extensions approved by the

Director of Engineering during the month of November 2023

23-1233

Attachments:

Attachment 1 CO Report November 2023 5% Contingency.pdf

Attachment 2 CO Status Report November 2023.pdf

Published and Filed

Judiciary Committee

Report

Report on the Approval of Closed Meeting (“Executive Session”) Minutes

23-1213

23-1214

Published and Filed

Report on the Semi-Annual Review of Closed Meeting (“Executive Session”)

Minutes

Published and Filed

Authorization

Authority to settle the Property Damage Claim of Andrew Frierson # AP 1541,

in the sum of $15,431.54 arising from a September 7, 2023, auto liability

accident, Account 901-30000-667220

23-1238

Approved

Authority to settle the Illinois Workers’ Compensation Claim of James Keeley

vs. MWRDGC, Claim Number 23WC030460 in the sum of $18,500.00,

Account 901-30000-601090

23-1248

Approved

Maintenance & Operations Committee

Reports

Report on change orders authorized and approved by the Director of

23-1185

Maintenance and Operations during the month of November 2023

Attachments:

R-98 Report November 2023.pdf

Published and Filed

Public Health & Welfare Committee

Authorization

Authority to amend the Intergovernmental Agreement with the Cook County

Sheriff’s Office to continue supporting its Prescription Drug Take-Back

Program by extending the IGA for another year and to make payment to the

CCSO in an amount not to exceed $80,000.00, Account 101-15000-612490

23-1242

Attachments:

IGA 2018 CCSO-MWRD Executed.pdf

Approved

Real Estate Development Committee

Authorization

Authority to enter into a 50-year lease with the Village of Schaumburg for the

23-1199

continued use of 4.99± acres of District real estate located at 645 Meacham

Road in Schaumburg, Illinois for public recreational use. Consideration shall be

a one-time fee of $10.00, plus 25% of annual net revenues derived from the

premises

Attachments:

RE - Schaumburg 50-year lease Aerial.pdf

Approved

Authority to issue a one-year permit to Peoples Gas Light and Coke Company

to use approximately 0.39 acres of Cal-Sag Channel Parcels 8.01, 8.04 and

8.09 in Palos Township, Illinois to stage inspection and maintenance work on a

42-inch diameter natural gas pipeline. Consideration shall be a permit fee of

$5,000.00

23-1211

Attachments:

RE - Peoples Gas 1 year staging permit CSC Parcels 8.01 8.04 8.09

- Aerial.pdf

Approved

Authority to issue a 5-year permit to the Chicago Park District for continued

use of an approximately 0.13-acre portion of North Shore Channel Parcel 7.02

located west of Kedzie Avenue and north of Devon Avenue in Lincolnwood,

Illinois, to install, maintain, replace, and remove a sculpture. Consideration

shall be a nominal fee of $10.00

23-1239

Attachments:

RE - CPD 5-year permit NSC Parcel 7.02 Aerial.pdf

Approved

Approval of the Consent Agenda with the exception of Items: 1, 2, 3, 4, 5, 6, 7, 8, 9, 19, 28, and

A motion was made by Mariyana T. Spyropoulos, seconded by Precious

Brady-Davis, to Approve the Consent Agenda. The motion carried by the

following roll call vote:

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Aye:

Miscellaneous and New Business

Meeting Summary

Speakers

None

Summary of Requests

Procurement Committee Item #19

1. Marcelino Garcia requested more details on the program

Study Session

None

Announcements

None

Board Letter Submission Dates

The next regular board meeting is scheduled for January 4, 2024, please prepare

and submit Board items before the following absolute cutoff dates.

Date agenda items are due to the Director of Procurement and Materials

Management for signature and preparation: December 22, 2023

Date all agenda items are due to the Executive Director: 1:00 p.m., December 27,

2023

Adjournment

A motion was made by Patricia Theresa Flynn, seconded by Yumeka Brown, that

when the Board Adjourns, it adjourns to meet again on Thursday, January 4, 2024

at 10:30 a.m. and also move that today's meeting be Adjourned. The motion

carried by the following roll call vote: /s/ Jacqueline Torres, Clerk

9 - Precious Brady-Davis, Yumeka Brown, Cameron Davis, Patricia Theresa Flynn,

Marcelino Garcia, Daniel Pogorzelski, Eira L. Corral Sepúlveda, Mariyana T.

Spyropoulos, Kari K. Steele

Aye:

APPROVAL:

In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly

adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of

Greater Chicago this December 21, 2023, are hereby approved.

APPROVED:

/s/ Kari K. Steele

President Board of Commissioners of the

Metropolitan Water Reclamation District of Greater Chicago

December 21, 2023