TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 4, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Altorfer Industries, Inc., to Furnish and Deliver a Caterpillar High Lift Small Wheel Loader to the Calumet Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 032515-CAT, in an amount not to exceed $154,735.75, Account 101-68000-634760, Requisition 1516394
Body
Dear Sir:
Authorization is requested to issue a purchase order to Altorfer Industries, Inc., to furnish and deliver a Caterpillar high lift small wheel loader to the Calumet Water Reclamation Plant. The high lift small wheel loader will be delivered by December 31, 2019.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Caterpillar, Inc., for the purchase of equipment. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year equipment during the contract period. The term of the contract began on May 19, 2015 and expires on May 19, 2020.
Caterpillar Inc., has indicated that Altorfer Industries, Inc., is the local dealership in our region for this purchase.
Altorfer Industries, Inc., is registered and in good standing with the State of Illinois.
The Maintenance and Operations Department has indicated that a trade-in of a 1990 John Deere & Company loader is part of this purchase. The price submitted in the amount of $154,735.75 includes a trade-in allowance of $25,000.00.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Ordinance, Revised Appendix D are not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Altorfer Industries, Inc., in an amount not to exceed $154,735.75.
Funds are available in Account 101-68000-634760.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 4, 2019