TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend agreement with MWH Americas, Inc., for professional engineering services for Chicago Underflow Plan (CUP) O’Hare Reservoir Repair and Rehabilitation, North Branch of Chicago River and North Shore Channel Restoration, in an amount of $275,711.00, from an amount of $2,317,025.00 to an amount not to exceed $2,592,736.00, Account 401-50000-601420, Purchase Order 3049876
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Dear Sir:
On December 20, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with MWH Americas, Inc. (MWH), for professional engineering services, in an amount not to exceed $1,998,542.00. The agreement terms called for the completion of all work by January 4, 2010.
As of June 19, 2009, the attached list of change orders has been approved. The effect of this change order resulted in an increase in the amount of $318,483.00 from the original amount awarded of $1,998,542.00. The current contract value is $2,317,025.00. The prior approved change order reflects a 15.94% increase of the original contract value.
The agreement requires an engineering study, development of repair and restoration alternatives, and preparation of design and construction documents required for the repair of the CUP O’Hare Reservoir and the Twin Lakes Reservoir. In addition, the scope includes preparation of construction documents for the restoration of certain portions of the bank of the North Branch of the Chicago River (NBCR) and North Shore Channel (NSC). The agreement also required that the Consultant provide assistance during the bidding phase of the contract.
Authority to increase the fee with MWH Americas, Inc. is requested to include the following additional services:
1. Landscaping design services for those portions of the bank of the NBCR that will be restored. The services will also include attending meetings with the Riverbank Neighbors and preparing presentations for the meetings.
2. Condition assessment of the NBCR and NSC banks along the entire stretch of District-owned land, excluding segments currently being evaluated under this professional services contract. The river and channel banks have experienced erosion and slope instabilities at several locations. This study will assist the District in identifying the areas that would require restoration. The total length of waterway under this study is approximately 10 miles.
The Engineering Department has negotiated with MWH an increase in the amount of $275,711.00 for the changes in scope described above.
MWH Americas, Inc. will continue to use its current sub-consultants to meet the PCE goals set forth in the agreement and have committed to include PCE representation on the increased scope of work.
The change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $275,711.00 (11.9% of the current contract value) from an amount of $2,317,025.00 to an amount not to exceed $2,592,736.00.
Funds are available in Account 401-50000-601420.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009
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