TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-029-11 Furnish and Deliver Safety Apparel and Equipment and Welding Apparel to Various Locations for a One-Year Period, estimated cost $108,000.00, Accounts 101-20000-623680, 623570, 623700, 623780.
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver safety apparel and equipment and welding apparel to various locations for a one (1) year period, beginning approximately November 1, 2020 and ending October 31, 2021.
The purpose of this contract is to furnish and deliver safety equipment, such as hard hats, face shields, slings, safety glasses, and welding jackets, to the District’s storerooms to maintain sufficient inventory levels, that is required for the day-to-day operational needs of the District.
The estimated cost for this contract is:
Group A - Safety Supplies: $70,000.00
Group B - Slings: $6,000.00
Group C - Welding Apparel: $7,000.00
Group D - Fall Protection: $25,000.00
TOTAL: $108,000.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance
The tentative schedule for this contract is as follows:
Advertise August 19, 2020
Bid Opening September 1, 2020
Award October 1, 2020
Completion October 31, 2021
Funds are available in Accounts 101-20000-623680, 623570, 623700, 623780.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-029-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020