TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-348-11, Services to Remove Hazardous Materials from Various District Locations, On an As-Needed Basis, For A Three-Year Period, to Luse Environmental Services, Inc., in an amount not to exceed $274,785.00, Account 101-25000-612780, Requisition 1608245 (As Revised)
Body
Dear Sir:
On August 10, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-348-11, Services to Remove Hazardous Materials from Various District Locations, On an As-Needed Basis, For A Three-Year Period.
In response to a public advertisement of August 23, 2023, a bid opening was held on September 19, 2023. The bid tabulation for this contract is:
LUSE ENVRIONMENTAL SERVICES, INC. $274,785.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not provide the services required. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Luse Environmental Services, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $275,000.00, placing the bid of $274,785.00, approximately equal to the estimate.
Luse Environmental Services, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: laborers. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately four (4) people for the services.
Luse Environmental Services, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D and Appendix V as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 20 percent MBE and 10 percent WBE.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-348-11 to Luse Environmental Services, Inc., in an amount not to exceed $274,785.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will start on approximately on January 1, 2024, and end on December 31, 2026, or upon expenditure of funds.
Funds for the 2024 expenditure are being requested in the 2024 budget in the amount of $91,595.00, in Account 101-25000-612780. The estimated expenditures for 2025 are $91,595.00 and for 2026 are $91,595.00. Funds for the 2024, 2025, and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Thaddeus J. Kosowski, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2023
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