TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 25-618-12 (Re-Bid), Specialized Repairs for Large Motors and Excitation Systems, to L & S Electric, Inc., in an amount of $630,000.00, from an amount of $445,800.00, to an amount not to exceed $1,075,800.00, Accounts 101-68000-612600, Purchase Orders 5002041, 5002042, and 5002046
Body
Dear Sir:
On August 14, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 25-618-12 (Re-Bid), Specialized Repairs for Large Motors and Excitation Systems, to L & S Electric, Inc., in an amount not to exceed $445,800.00. The contract expires on September 4, 2028.
There have been no prior change orders.
Original Contract Amount $445,800.00
Date of Board Approval 8/14/2025
Cumulative Change Order Value (10/27/2026) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $445,800.00
Requested Increase or Decrease $630,000.00
New Contract Value $1,075,800.00
% Change of Current Contract Value 141.3%
% Change of Original Contract Value 141.3%
The purpose of this change order is to perform unforeseen repairs to a blower motor for the Calumet Water Reclamation Plant. The repair work will be performed at the contractor’s facility in Minnesota. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 25-618-12 (Re-Bid), in an amount of $630,000.00 (approximately 141.3% of the current contract value), from an amount of $445,800.00, to an amount not to exceed $1,075,800.00.
Funds are available in Accounts 101-68000-612600.
Requested, Edward J. Staudacher, Director of Maintenance and Operations, JBS:BML:MM:JR:MK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2026