TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to West Side Tractor Sales Co., to Furnish and Deliver One (1) New 2025 Talbert Model T(4)-55CC-HRG-T1 Trailer to the Calumet Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 092922-TBT, in an amount not to exceed $110,725.00, Account 101-68000-634860, Requisition 1641547
Body
Dear Sir:
Authorization is requested to issue a purchase order to West Side Tractor Sales Co., to furnish and deliver one (1) new 2025 Talbert model T(4)-55CC-HRG-T1 trailer to the Calumet Water Reclamation Plant. The equipment will be delivered by December 31, 2025.
Sourcewell (formerly NJPA) has a competitively bid contract with Talbert Manufacturing, Inc. (Contract No. 092922-TBT) for trailers with related equipment, accessories and services. West Side Tractor Sales Co. is the local distributor for Talbert Manufacturing, Inc. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current equipment during the contract period. The term of contract 092922-TBT began on January 4, 2023, for a four-year term with an option to extend for one additional year. This contract will expire on December 20, 2026.
This order consists of the procurement of a trailer which is necessary for maintenance activities throughout the Calumet Service Area and replaces an existing unit that is beyond its useful life.
West Side Tractor Sales Co. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to West Side Tractor Sales Co., in an amount not to exceed $110,725.00.
Funds are available in Account 101-68000-634860.
Requested, Pinakin Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dhk
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025