TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease purchase order and amend agreement with LAI, Ltd., for furnishing and delivering replacement parts for DeZurick valves, MSA gas detection equipment, Rotork actuator parts, Gardner Denver centrifugal compressor parts, Oceco flame sensor parts and MSA gas detection equipment repairs at various locations in an amount of $18,586.00, from an amount of $307,461.80, to an amount not to exceed $288,875.80, Accounts 101-67000, 68000, 69000-623070, 623090, 623270, 623780, 634650, Purchase Orders 3044808, 3044807 and 3044812
Body
Dear Sir:
On May 17, 2007, the Board of Commissioners passed an order authorizing the Purchasing Agent to issue purchase orders and enter into an agreement with Ley and Associates, Inc., for furnishing and delivering replacement parts for DeZurick valves, MSA gas detection equipment, Rotork actuator parts, Gardner Denver centrifugal compressor parts, Oceco flame sensor parts and MSA gas detection equipment repairs at various locations in an amount not to exceed $317,547.00. Ley and Associates, Inc., subsequently changed their name to LAI, Ltd. Purchase Orders 3044808 and 3044807 expire on December 31, 2009. Purchase Order 3044812 expires on December 31, 2011. The Purchase Orders were decreased in the total amount of $10,085.20 by prior change orders.
Purchase Order 3044808 was issued for the Calumet Water Reclamation Plant portion of the Board Order. A decrease in the 2008 and 2009 funds for MSA stationary gas meter parts is requested to make funding available for the procurement of portable gas detection equipment parts.
The change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease the purchase order in an amount of $18,586.00 (approximately 6% of the current total Purchase Order value), from an amount of $133,102.80, to an amount not to exceed $114,516.80. The total Purchase Order value will be decreased from an amount of $307,461.80, to an amount not to exceed $288,875.80.
Funds will be restored in Account 101-68000-623780.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Ordered passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien
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