TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase agreement with Gasvoda & Associates, Inc., to Provide Pumps, Replacement Parts, and Equipment at Various Locations, for a three-year period, in an amount of $200,000.00, from an amount of $1,169,900.00, to an amount not to exceed $1,369,900.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270, Agreement 7002007
Body
Dear Sir:
On March 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Gasvoda & Associates, Inc., to furnish and deliver process equipment and parts from various manufacturers, on an as needed basis, for a three-year period, in an amount not to exceed $930,000.00. The agreement expires on February 28, 2025.
As of July 24, 2024, the attached list of change orders has been approved.
Original Contract Amount $930,000.00
Date of Board Approval 3/3/2022
Cumulative Change Order (7/24/2024) $239,900.00
% Change of Original Contract Value 25.8%
Current Contract Value $1,169,900.00
Requested Increase or Decrease $200,000.00
New Contract Value $1,369,900.00
% Change of Current Contract Value 17.1%
% Change of Original Contract Value 47.3%
An increase to the third year of the agreement is necessary due to a greater than anticipated need for pumps and process equipment replacement parts at the Egan and Hanover Park Water Reclamation Plants. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $200,000.00 (approximately 17.1% of the current agreement value), from an amount of $1,169,900.00, to an amount not to exceed $1,369,900.00.
Funds are available in Accounts 101-66000/67000/68000/69000-623070/623090/623270.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
Attachment