TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-789-11, furnish and deliver three electric motors to the North Side Water Reclamation Plant, estimated cost is $45,000.00, Account 101-67000-634600 (Req. 1235984)
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver three electric motors to the North Side Water Reclamation Plant in 2008. The three electric motors and accessories will be utilized as spare pump motors to keep critical equipment operational at the Walters Road, Evanston and Wellington Pumping Stations. Each motor is to be bid separately because two of the motors are no longer made by the manufacturer and, therefore, a motor fabricator has to custom manufacture them.
There is not Bid Deposit required for this Contract.
The contract specifications require that all items shall be delivered within 150 calendar days after receipt of a purchase order. Liquidated damages are $50.00 per day for each calendar day the Contractor is in default of the time specified for delivery for each motor.
The Appendix D and the Multi-Project Labor Agreement will not be included in this Contract because it is a furnish and delivery type contract for equipment.
It is therefore requested that the Purchasing Agent be authorized to advertise contract 08-789-11
The estimated schedule for the project is as follows:
Advertise March 19, 2008
Open Bids April 8, 2008
Award May 15, 2008
Completion October 31, 2008
The total estimated cost of the contract is $45,000.00. Funds for the 2008 expenditure are available in Budget Account 101-67000-634600.
If further clarification is required, please advise the undersigned.
Requested, Osoth Jamjun, Chief of Maintenance & Operations, MPS:SO’C:MAG:GL
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien