TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-070-11, Furnish and Deliver Batteries to Various Locations for a One (1) Year Period, to Helsel-Jepperson Electrical Inc., in an amount not to exceed $40,654.27, Accounts 101-20000-623070, 623250
Body
Dear Sir:
On March 7, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-070-11, Furnish and Deliver Batteries to Various Locations for a One (1) Year Period, beginning approximately July 1, 2024 and ending June 30, 2025.
In response to a public advertisement of March 20, 2024, a bid opening was held on April 16, 2024. The bid tabulation for this contract is:
MISCELLANEOUS BATTERIES
HELSEL-JEPPERSON ELECTRICAL, INC. $40,654.27
GOBEECH LLC $42,181.58
ROOT BROTHERS MFG & SUPPLY CO. $45,573.45
Helsel-Jepperson Electrical Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $50,000.00, placing the total bid of $40,654.27, approximately 18.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-070-11, to Helsel-Jepperson Electrical Inc., in an amount not to exceed $40,654.27.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Accounts 101-20000-623070, 623250.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024
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