TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 19-646-51, Small Streams Maintenance in Cook County, Illinois, Group A, to J & L Contractors, Inc., in an amount of $300,000.00, from an amount of $3,014,047.04, to an amount not to exceed $3,314,047.04, Account 501-50000-612620, Purchase Order 5001701
Body
Dear Sir:
On December 20, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 19-646-51, Small Streams Maintenance in Cook County, Illinois, Group A, to J & L Contractors, Inc., in an amount not to exceed $3,035,275.00. The contract expires on March 31, 2021.
As of October 22, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $21,227.96 from the original amount awarded of $3,035,275.00. The current contract value is $3,014,047.04. The prior approved change orders reflect a less than 1% decrease to the original contract value.
This increase is necessary to maintain continuous small streams maintenance, as needed, until the new 2021 contract is in place.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-646-51, Group A, in an amount of $300,000.00 (approximately 10.0% of the current contract value) from an amount of $3,014,047.04 to an amount not to exceed $3,314,047.04.
Funds are available in Account 501-50000-612620.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2020
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